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File #: 22-190    Version: 1 Name:
Type: Work Session - Information Status: Work Session
File created: 2/18/2022 In control: Board of Supervisors
On agenda: 3/16/2022 Final action:
Title: VDOT/Albemarle County FY 23 - 28 Secondary Six-Year Plan
Attachments: 1. Att.A - Secondary Six-Year Plan Report March 2022, 2. Att.A1 - Albemarle SSYP FY23 DRAFT, 3. Att.A2 - Albemarle County Unpaved Road Policies and Review Process, 4. Att.A3 - Priority Paving List 2022, 5. Att.B - Albemarle County FY22-27 SSYP Approved, 6. Att.C - Albemarle County Unpaved Roads Map
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AGENDA DATE:  3/16/2022

 

TITLE:

Title

VDOT/Albemarle County FY 23 - 28 Secondary Six-Year Plan

BODY

 

SUBJECT/PROPOSAL/REQUEST:   Review of the FY 23 - 28 Secondary Six-Year Plan priorities and recommendations.

 

ITEM TYPE:  Regular Action Item

 

STAFF CONTACT(S):  Richardson, Walker, Kamptner, Herrick, Filardo, Rapp, McDermott

 

PRESENTER (S):  Kevin McDermott

 

LEGAL REVIEW:   Yes

 

REVIEWED BY: Jeffrey B. Richardson

 

BACKGROUND:  This item is to present information on the Albemarle County Secondary Six-Year Plan (SSYP) and road paving priorities in advance of the development and approval of the FY 23 - 28 SSYP in May 2022.

The SSYP allocates funding for construction, maintenance, and improvement of roads in the state secondary system. The funds allocated to Albemarle County through the SSYP include state and federal funds for a variety of road improvement programs. The SSYP for Albemarle County is updated and approved annually and identifies the specific funding source, use, and levels allocated for the immediate fiscal year. The SSYP also identifies projected funding allocations for the next five fiscal years.

STRATEGIC PLAN: Infrastructure Investment - Prioritize, plan, and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs.

 

DISCUSSION:   The Albemarle County Secondary Six-Year Plan Report; March 2022 (Attachment A) provides a detailed background on the SSYP, the Virginia Department of Transportation (VDOT) paving programs, and Albemarle County’s paving requests and priorities. The SSYP report is established prior to development of the Draft SSYP in order to inform the development of the Plan.

Attachment A.1 is the Draft FY 23 - 28 Albemarle County SSYP. The SSYP is the plan for expending state funds allocated to Albemarle County for road improvements to the Secondary Road System (roads with a route number of 600 or higher). The majority of the available funding must be used for paving unpaved roads. The report also provides information on the projected funding allocations, the status of the projects currently in the SSYP, and County and VDOT staff recommendations for any changes or additions to the SSYP.

The Albemarle County Unpaved Road Policies and Review Process (Attachment A.2) details the process for adding roads to the Albemarle County Priority List for Secondary Road Improvements, Unpaved Roads (Attachment A.3). This document is a listing of all Secondary Roads that either the public, a County department, or the Board of Supervisors has requested be paved. This list is reviewed and approved by the Board annually and forms the basis of the SSYP for Albemarle County. Additionally, a chart on the last page of Albemarle County Unpaved Road Policies and Review Process gives a description and requirements of each paving type and standards for each.

As part of the discussion, staff will seek feedback from the Board on two areas; a process by which roads could be moved from the “do not pave” list to the paving list, and a process for community members to demonstrate support for paving among adjacent property owners.

Do Not Pave/Pave List
The “do not pave list” is found on the Albemarle County Priority List for Secondary Road Improvements and includes roads that have been removed from the paving list by the Board. The Unpaved Road Policies and Review Process does not address how a road might be moved from the “do not pave list” to the paving list, in instances where staff has received requests to do so.

Adjacent Property Owner Support Process
The Unpaved Road Policies and Review Process does not specify how a community member should demonstrate support for paving among the other adjacent property owners. A recommendation has been made that a request must be submitted with a petition signed by at least 50% of the property owners adjacent to or with primary access across the segment proposed to be paved.

Based on any direction received from the Board, staff will continue to work with VDOT staff to finalize the SSYP for public hearing and adoption in May. 

BUDGET IMPACT: The SSYP outlines the expenditure of State/VDOT secondary road construction funds allocated to the County. The SSYP does not require the expenditure of County funds unless the Board directs additional funding from the County General Fund or Capital Improvement Plan be appropriated to a project, such as through the use of the revenue sharing program.

 

RECOMMENDATION:

Recommendation

Staff recommends that the Board affirm the proposed paving priorities and proposed funding described in the Draft Albemarle County Priority Paving List for Secondary Road Improvements, Unpaved Roads (Attachment A.3), and in the Draft FY 23 - 28 Secondary Six-Year Plan (Attachment A.1) by approving the recommendations therein. Staff requests direction from the Board regarding the “do not pave list” and the requirements to add a road to the paving list.

 

ATTACHMENTS: 
A - Albemarle County Secondary Six-Year Plan Report; March 2022
A.1 - Draft FY 23 - 28 Secondary Six-Year Plan 
A.2 - Albemarle County Unpaved Road Policies and Review Process

A.3 - Draft Albemarle County Priority List for Secondary Road Improvements, Unpaved Roads
B - Current FY 22 - 27 Secondary Six-Year Plan
C - Albemarle County Unpaved Roads Map