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File #: 22-242    Version: 1 Name:
Type: Policy Status: Consent Agenda
File created: 3/23/2022 In control: Board of Supervisors
On agenda: 4/6/2022 Final action:
Title: Amend Section 8 of the Board's Rules of Procedure
Attachments: 1. Att.A - Draft Amended Rules of Procedure
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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AGENDA DATE: 4/6/2022

TITLE:
Title
Amend Section 8 of the Board's Rules of Procedure
BODY

SUBJECT/PROPOSAL/REQUEST: Amend the Board's Rules of Procedure

ITEM TYPE: Consent Action Item

STAFF CONTACT(S): Richardson, Kamptner, Hudson

PRESENTER (S): N/A

LEGAL REVIEW: Yes

REVIEWED BY: Jeffrey B. Richardson

BACKGROUND: During the COVID-19 pandemic, the Board's Rules of Procedure ("Rules") were amended several times to accommodate virtual meetings, and then hybrid meetings, which is the meeting posture the Board begins on April 6. The amendments to the Board's Rules during the pandemic removed the former rule that allowed an individual Supervisor to participate by electronic communication means in certain circumstances allowed by Virginia Code ? 2.2-3708.2. If the Board desires to allow a Supervisor to participate in a meeting by electronic communication means when a quorum of the Board is physically assembled, the policy must be re-inserted into the Board's Rules of Procedure.

STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.

DISCUSSION: Virginia Code ? 2.2-3708.2 allows members of Virginia public bodies to participate by electronic communication means when a quorum of the public body is physically assembled if the member is unable to physically attend because of a medical condition, a disability, the need to care for a family member with a medical condition, or a personal matter. However, a public body must adopt a policy meeting the requirements of Virginia Code ? 2.2-3708.2 for its members to be able to participate in a meeting using electronic communication means.

The proposed amended Rules (Attachment A) would add Rule 8(A), which is the policy required by Virginia Code ? 2.2-3708.2. Briefly, amended Section 8 identifies the circumstances when a Supervisor may participate by electronic commun...

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