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File #: 21-220    Version: 1 Name:
Type: Report Status: Public Hearing
File created: 3/1/2021 In control: Board of Supervisors
On agenda: 5/5/2021 Final action:
Title: Proposed Amendments to the Field School's Lease of Outdoor Space at the Old Crozet Elementary School
Attachments: 1. Att.A - Field School’s Letter, 2. Att.B - Map of Revised Outdoor Leased Space, 3. Att.C - Resolution
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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AGENDA DATE: 5/5/2021

TITLE:
Title
Proposed Amendments to the Field School's Lease of Outdoor Space at the Old Crozet Elementary School
BODY

SUBJECT/PROPOSAL/REQUEST: Approval of amendments to the Field School's lease of outdoor space at the Old Crozet Elementary School

ITEM TYPE: Regular Action Item

STAFF CONTACT(S): Richardson, Henry, Kamptner, Herrick, Stewart, Freitas

PRESENTER (S): Michael Freitas

LEGAL REVIEW: Yes

REVIEWED BY: Jeffrey B. Richardson

BACKGROUND: In 2009, the County solicited for tenants at the Old Crozet School, ultimately entering into lease agreements with the Field School of Charlottesville and the Old Crozet School Arts. Both leases are still active. At that time, a lease rate per square foot for indoor space was developed, designed to cover the operating costs of maintaining the facility. At the time, no consideration was given for the leasing of outdoor space.

STRATEGIC PLAN: Quality Government Operations - Ensure County government's capacity to provide high quality service that achieves community priorities.

DISCUSSION: As a result of the pandemic, in July 2020, the Field School requested permission to install six tents and four portable restrooms on the grounds of the Old Crozet School, to facilitate outdoor classroom instruction. The outdoor space (5,544 square feet) was needed for the academic year starting in August 2020. The only legal means to approve the request administratively was to charge the same rate per square foot for the outdoor space as for indoor space ($4.43 per square foot per year), for a total annual rent increase of $24,559.92.

After this administrative approval, the Field School submitted a request for rent forgiveness (Attachment A). In response, staff has developed a proposed adjusted rate for the lease of outdoor space. Staff research found that, in general, rental rates for improved property (i.e., a building) are 0.8% - 1.1% of the property's value per month. Based on the...

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