AGENDA DATE: 8/19/2020
TITLE:
Title
Amendment to the Board’s Rules of Procedure
BODY
SUBJECT/PROPOSAL/REQUEST: Consider Whether to Amend the Board’s Rules of Procedure
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Kamptner
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: At its regular meetings, the Board has two items on its agenda entitled From the Public: Matters Not Listed for Public Hearing on the Agenda (“Matters from the Public”) - the first session is held in the afternoon and the second is held in the evening. The Board’s Rules of Procedure allow any member of the public to speak on any topic of public interest that is not on the final agenda for a public hearing for up to three minutes. The Chair has discretion to reduce that to two minutes if there will be more than 10 speakers. During the COVID-19 disaster, the scope of Matters from the Public is narrowed to those matters previously considered by the Board or matters that are pending before the Board.
The Board’s current Rules impose no limit on the number of speakers during Matters from the Public.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: At its August 5, 2020 meeting, the Board discussed amending its Rules to limit the number of speakers during Matters from the Public to 10, and requiring any speakers planning to use a visual or audio presentation to submit the presentation to the Clerk at least 48 hours before the Matters from the Public session. These proposed amendments are on pages 5 and 6 of the attached Rules of Procedure (Attachment A). A limitation on the number of speakers will provide some certainty to the maximum duration of each Matters from the Public session and allow the Board to better adhere to its agenda schedule and timely complete its business.
The Rules require that any changes to the Rules be made only after a Supervisor provides “notice” of a proposed motion to amend the Rules, and that the actual motion to amend be made at the next regular meeting of the Board, which will be on September 2, 2020.
BUDGET IMPACT: None
RECOMMENDATION:
Recommendation
If the Board desires to amend its Rules, the Board’s approval of this consent agenda item may be deemed to satisfy the Rules’ notice requirement, with the expectation that a motion to amend the Rules will be made at the Board’s September 2, 2020 meeting.
ATTACHMENTS:
A - Rules of Procedure