AGENDA DATE: 8/5/2020
TITLE:
itle
Agreement between the County of Albemarle and the Crozet Volunteer Fire Department for a Paving Project
SUBJECT/PROPOSAL/REQUEST: Board approval of Agreement between the County of Albemarle and the Crozet Volunteer Fire Department
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Henry, Kamptner, Farley, Stewart
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: In 2016, a Facility Condition Assessments (FCA) of all fire stations identified approximately $14 million of facility needs in a 10-year planning window. These needs included low-cost repairs to non-essential systems, critical deficiencies of essential systems, and planned replacement of all building components based on expected useful life cycles.
In February 2019, the Board of Supervisors expressed a desire to support the facilities’ capital needs of the County’s volunteer fire and rescue companies (VFRCs) identified in the FCA. The Code of Virginia allows localities to make donations to charitable institutions or associations, located within its respective limits, if such institutions or associations provide services to residents of the locality. The County Executive’s recommended FY19 budget included funds for a pilot program that would fulfill the desire of the Board to support VRFC facilities capital needs while maintaining compliance with Virginia Code §15.2-950 and 15.2-953 and Albemarle County Code §6-100 et seq.
The Facilities & Environmental Services Department was tasked with assessing the facility needs at the Crozet VFD and lead the negotiations on an agreement between Crozet VFD and the County. This agreement was to include performance benchmarks intended to ensure 1) that donated funds were expended to meet specific capital needs; and 2) that executed projects were planned and performed to professional standards.
STRATEGIC PLAN: Quality Government Operations: Ensure County government’s capacity to provide high quality service that achieves community priorities.
DISCUSSION: The Agreement (Attachment A) defines the methodology of funding, project assessment, and reimbursement for actual expenses in the form of a donation to the Crozet VFD, for the improvement of a portion of the Crozet VFD parking lot. The improvement work includes the addition of drainage infrastructure to correct the root cause of the failure of the parking lot, followed by repairs to paved surfaces.
The Agreement has been negotiated with the President of the Crozet VFD; approved by the County Attorney’s office; and is compliant with Virginia Code §15.2-950 and 15.2-953 and Albemarle County Code § 6-100 et seq.
BUDGET IMPACT: There is no budget impact anticipated other than the $253,000 that has already been appropriated. Because the June 30, 2020 date referenced in the agreement has already passed, the $253,000 funding for this project will be reappropriated to FY 21 as part of the larger reappropriation for all unfinished capital projects.
RECOMMENDATION:
Recommendation
If the Board wishes to approve the proposed Agreement (Attachment A), staff recommends that the Board adopt the attached Resolution (Attachment B) to approve an Agreement between the County of Albemarle and the Crozet Volunteer Fire Department.
ATTACHMENTS:
Attachment A: Agreement
Attachment B: Resolution