AGENDA DATE: 7/1/2020
TITLE:
Title
Charlottesville-UVA-Albemarle County Emergency Communications Center's (ECC) Request to retain additional ECC fund balance monies
BODY
SUBJECT/PROPOSAL/REQUEST: Request from ECC to retain additional ECC fund balance monies
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Kamptner, Allshouse L, Saxton
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: A 1984 agreement between the County of Albemarle, City of Charlottesville, and University of Virginia (Participants) developed the joint ECC. The ECC operates and maintains the 9-1-1 system for communities within the City of Charlottesville, County of Albemarle, and the University of Virginia.
A 2013 addendum (Attachment A) to the 1984 agreement focused on operational, capital, and 800 MHZ funding support. The addendum also stipulates that the ECC may retain a year-end fund balance not to exceed twenty-five percent (25%) of ECC's total annual operating budget and requires the ECC Management Board to return to each Participant its share of any carryover funds in excess of those amounts necessary to fund ECC's reserve fund. The return of such funds to each Participant is to be prorated using the allocation formula calculated pursuant for such fiscal year. In lieu of returning such funds, the Management Board may formally request alternative uses for such carryover funds, subject to the approval of the Participants.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: On behalf of the ECC Management Board, the ECC's Executive Director Sonny Saxton has written a letter to the Board of Supervisors dated June 22, 2020 (Attachment B) to formally request that ECC retain the fund balance (Attachment C) exceeding 25% of the ECC's total operating budget. The lette...
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