AGENDA DATE: 7/10/2019
TITLE:
Title
Prioritization of General Government Capital Projects
BODY
SUBJECT/PROPOSAL/REQUEST: Prioritization of General Government Capital Improvement Plan (CIP) projects in preparation for the joint Board/School Board Joint Work Session on the FY 21-FY 25 CIP
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Richardson, Walker, Henry, Kilroy, Letteri, Allshouse, L.
PRESENTER (S): Lori Allshouse, Staff panels
LEGAL REVIEW: Not Required
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: In January 2019, The CIP Oversight Committee (OC), which includes two members of the School Board, two members of the Board of Supervisors, a member of the Planning Commission, and a citizen representative, recommended that the OC hold a discussion with the Board of Supervisors and the School Board in May or June to: conduct a shared strategic visioning session, allow both Boards to learn what the capital needs are for local government and for the schools, clarify shared priorities, discuss ways to prioritize the projects in the CIP in consideration of possible revenue fluctuations (such as revenue downturn or unexpected revenue growth) that may occur in the future, and to consider reconceptualizing the way the County approaches planning for capital and operating budgets.
On March 20, 2019, the Board of Supervisors began planning ahead for the FY 21 - FY 25 CIP development process and directed staff to schedule a work session for the Board of Supervisors, the School Board and the OC in May or June 2019 pursuant to the OC’s recommendation.
On May 9, 2019, the Board of Supervisors, the School Board, and the CIP OC held a work session and continued working together towards addressing the community’s capital needs, identified CIP affordability constraints, reconceptualized the way the County approaches planning for capital and operating budgets, reviewed the Public Private Education Act (PPEA) project guidelines, and approved a new CIP development process for FY 21 - FY 25.
On June 6, 2019, the Board of Supervisors held a joint work session with Charlottesville’s City Council. During the work session, the Board and Council reviewed jointly-funded capital projects that have been recently completed, were underway, and those included in the jurisdictions’ FY 20 - FY 24 CIPs. Board and Council members also discussed opportunities to connect on capital projects in the future and have planned to meet again for further discussion on September 9, 2019.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds
DISCUSSION: Per the FY 21 - FY 25 CIP development process approved on May 9, a work session will be held on July 10 from 1:00 to 3:00 p.m. for the Board to prioritize General Government Capital Improvement Plan (CIP) projects in preparation for the joint Board/School Board Joint Work Session on the FY 21-FY 25 CIP that is planned for September 2019.
Attachment A includes a draft agenda for the work session. Attachment B includes a diagram of the FY 21 - FY 25 CIP Development Process approved on May 9. A packet that includes summaries of the capital projects and other materials that will be discussed during the July 10 Board meeting will be distributed to the Board of Supervisors on July 3.
BUDGET IMPACT: The County’s CIP serves as a planning and implementation tool for the acquisition, development, construction, maintenance, and renovation of public facilities, infrastructure, and capital equipment for a five-year period.
RECOMMENDATION:
Recommendation
Staff recommends that the Board of Supervisors utilize this work session to prioritize General Government Capital Improvement Plan (CIP) projects in preparation for the joint Board/School Board Joint Work Session on the FY 21-FY 25 CIP that is planned for September 2019.
ATTACHMENTS:
A - Draft July 10 Work Session Agenda
B - FY 21- FY 25 CIP Development Process Diagram