AGENDA DATE: 5/9/2019
TITLE:
Title
CIP Oversight Committee, Board of Supervisors, and School Board Joint CIP Work Session
BODY
SUBJECT/PROPOSAL/REQUEST: The CIP Oversight Committee, Board of Supervisors and School Board’s meeting to discuss the County’s Capital Improvement Plan (CIP) early in the FY 21-FY25 CIP development process.
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Richardson, Letteri, Kamptner, Allshouse, L.
PRESENTER (S): Lori Allshouse, Rosalyn Schmitt
LEGAL REVIEW: Not Required
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: On September 27, 2018, the Board of Supervisors, and the School Board met together to review the FY 20 - FY 24 CIP development schedule and to improve members’ understanding of debt capacity and affordability. At that meeting, the two Boards also discussed ways to work together in the future to address capital needs while being mindful of the operational needs of our growing community and received information about Public Private Partnerships (P3s) and the Public Private Education Act (PPEA).
On November 5, 2018, the two Boards met again to further discuss P3s and the PPEA, to discuss staff compensation and benefits, to review long-range revenue assumptions and to receive information from the School Board regarding the School Division’s Five-Year Operational Financial Plan. The Board of Supervisors reviewed the General Fund’s Five-Year Operational Financial Plan in December.
In January 2019, The CIP Oversight Committee (OC), which includes two members of the School Board, two members of the Board of Supervisors, a member of the Planning Commission, and a citizen representative, recommended that the OC hold a discussion with the Board of Supervisors, and the School Board in May or June to: conduct a shared strategic visioning session, allow both Boards to learn what the capital needs are for local government and for the schools, clarify shared priorities, discuss ways to prioritize the projects in the CIP in consideration of possible revenue fluctuations (such as revenue downturn or unexpected revenue growth) that may occur in the future, and to consider reconceptualizing the way the County approaches planning for capital and operating budgets.
On March 20, the Board of Supervisors began planning ahead for the FY 21 - FY 25 CIP development process and directed staff to schedule a work session for the Board of Supervisors, the School Board and the OC in May or June 2019 pursuant to the OC’s recommendation.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: A work session will be held on May 9 from 4:00 to 6:00 p.m. The work session topics are anticipated to include 1) reconceptualizing the way the County approaches planning for capital and operating budgets, 2) continuing efforts to work together towards addressing the community’s capital needs in consideration of the County’s affordability constraints, 3) approval of the FY 21 - FY 25 CIP development process, and 4) the Board of Supervisors’ and School Boards’ receipt and potential approval of the PPEA project guidelines. Attachment A includes the FY 20-FY 24 CIP Expenditure Summary which provides the names of the projects included in the current baseline CIP.
BUDGET IMPACT: The County’s CIP serves as a planning and implementation tool for the acquisition, development, construction, maintenance and renovation of public facilities, infrastructure, and capital equipment for a five-year period.
RECOMMENDATION:
Recommendation
Staff recommends that the Board of Supervisors, the School Board, and the OC utilize this work session to continue efforts to work together towards addressing the community’s capital needs in consideration of the County’s affordability constraints, reconceptualize the way the County approaches planning for capital and operating budgets, and approve the CIP development process for FY 21 - FY 25, and that the Board of Supervisors and the School Board approve the Public Private Education Act (PPEA) project guidelines.
ATTACHMENTS:
Attach A: FY 20 - FY 24 CIP Expenditure Summary
Attach B: Working Agenda (Draft)