AGENDA DATE: 5/1/2019
TITLE:
Title
Revenue Sharing Programmatic Project Administration Agreement Renewal
BODY
SUBJECT/PROPOSAL/REQUEST: Approval of Revenue Sharing Programmatic Project Administration Agreement
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Henry, Kamptner, Herrick, Stewart, Abplanalp and Kelsey
PRESENTER (S): NA
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: The current Programmatic Project Administration Agreement (PPAA) between the County and the Virginia Department of Transportation (VDOT) was extended on June 13, 2016 for an additional three-year term to allow County administration of projects awarded Revenue Sharing funds by the Commonwealth Transportation Board. This PPAA will expire on June 30, 2019 (Attachment A) requiring approval of a new PPAA. Bound to the current PPAA are the awarded FY13 Revenue Sharing funds for the Hydraulic and Barracks Road sidewalks, FY14 Revenue Sharing funds for sidewalks and pedestrian improvements on Rio Road, Avon Street Extended and 250W/Rockfish Gap Turnpike, FY15 Revenue Sharing funds for the Ivy Road pedestrian and bike improvements, and FY19 Revenue Sharing funds for Crozet Square/Oak Street, Library Avenue, and the Commonwealth and Dominion Drive sidewalks.
STRATEGIC PLAN: Goal 2. Infrastructure Investment. Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs.
DISCUSSION: Darryl Shifflett (VDOT Programming Management Analyst) has provided staff with the new PPAA and the Appendix A for each project included under the PPAA. VDOT requires the submission of a Board resolution assuring the Board’s commitment to funding the local share and authorizing the County Executive to sign the new PPAA and Appendices. Staff has prepared the required Resolution using the VDOT template (Attachment B). The certified Resolution along with the new signed PPAA and Appendices (Attachment C) must be provided to Darryl Shifflett for his delivery to the VDOT Central Office before the June 30, 2019 expiration of the current PPAA. As the projects progress through the Preliminary Engineering, Right-of-way, and Construction phases, VDOT may request updates to the Appendices that also require County Executive signatures.
BUDGET IMPACT: There is no budget impact related to this PPAA if VDOT receives and approves the PPAA on or before June 30, 2019. If the PPAA is not received and approved by VDOT on or before June 30, 2019, any project expenditures accrued during the lapse would not be reimbursed by VDOT.
RECOMMENDATION:
Recommendation
Staff recommends that the Board adopt the attached Resolution (Attachment B) to approve the Revenue Sharing Programmatic Project Administration Agreement.
ATTACHMENTS:
Attach.A - Revenue Sharing PPAA Extension 6/13/16
Attach.B - Revenue Sharing PPAA Renewal Resolution
Attach.C - Revenue Sharing PPAA and Appendices 2019