AGENDA DATE: 2/6/2019
TITLE:
Title
Proposed Donation of Surplus Vehicles to Piedmont Virginia Community College (PVCC).BODY
SUBJECT/PROPOSAL/REQUEST: Request Board approval to donate surplus vehicles to PVCC
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Richardson, Kamptner, Henry, Letteri, Stewart, Breeden, Freitas, Russell
PRESENTER (S): Trevor Henry
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: According to PVCC, its Division of Community Self-Sufficiency (CSS) Programs focus on connecting local employers with quality job seekers by recruiting, training, and supporting individuals throughout the community who have the interest and ability to excel in available jobs. Attachment A describes the program’s progress through June 2018.
Representatives of CSS have recently approached the County with a request that the County donate surplus vehicles to PVCC, which would then be provided to students pursuing training or certifications on a temporary basis while they complete their education.
STRATEGIC PLAN: Quality Government Operations: Ensure County government’s capacity to provide high quality service that achieves community priorities
DISCUSSION: A surplus vehicle is one that has been determined to be in excess of County needs, has reached the end of its useful life, or is no longer serviceable. For the County, most vehicles that are surplused are those that have been replaced through an annual evaluation and replacement program (Attachment B). Typically, following a vehicle’s designation as “surplus” the Finance Department’s Purchasing Office is notified, and the vehicle is put up for auction. Though the sale price and number of surplus vehicles auctioned can vary drastically from year to year (47 in 2016, 14 in 2017), the average sale price of an auctioned vehicle is typically around $640.
Virginia Code section 15.2-953 permits the Board of Supervisors to make a donation to a state college or university that provides services to Albemarle County’s residents. A staff team consisting of representation from Facilities and Environmental Services (FES), the Finance Department, the Office of Equity and Inclusion, and the County Executive’s Office has considered the request from CSS and has concluded that it is reasonable to assume that over a five-year period, the County may be in a position to donate 15 surplus vehicles to the CSS Program.
BUDGET IMPACT: This request will have no impact on the operating budget, however, by making this donation, the County will forgo the opportunity to generate funds from the sale or auction of vehicles. At staff’s proposed cap of 15 vehicles, the estimated loss of revenue for the County would be $9,600 over 5 years.
RECOMMENDATION:
Recommendation
Staff recommends that the Board authorize the donation of up to 15 surplus vehicles over the next 5 years to PVCC’s Division of Community Self-Sufficiency Programs.
ATTACHMENTS:
Attachment A: Program Progress to Date
Attachment B: Vehicle Replacement Program SOP