AGENDA DATE: 10/3/2018
TITLE:
Title
Community Use of County Facilities Policy
BODY
SUBJECT/PROPOSAL/REQUEST: Approval of amended Use of County Facilities Policy - Parking Lots
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Richardson, Walker, Henry, Kamptner, Freitas
PRESENTER (S): Kamptner, Richardson, Henry
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: Since first adopting a Community Use of County Facilities Policy (the “Policy”) on February 10, 1982, the Board has encouraged the use of County facilities by Local Government and the Schools Division for their activities, as well as by outside organizations and groups, as long as their activities do not interfere with County business. The Board reviewed and approved the most recent changes to the Policy on June 13, 2018, which amended among other things, the policies pertaining to the parking lots. The policy was revised to authorize the parking lots to be closed to general public use when the County Executive determines that their being open at any other times would conflict with County business ((subsection 10(b)(3)) or when a state of emergency or a local emergency has been declared (subsection 10(b)(4))) (See Attachment A). At its September 12, 2018 meeting, the Board received a presentation by staff regarding options on the continued use of parking.
STRATEGIC PLAN: Quality Government Operations: Ensure County government’s capacity to provide high quality service that achieves community priorities.
DISCUSSION: The issue for the Board is whether the policy regarding the use of the parking lots should remain as it is or be further amended. During the September 12, 2018 Board meeting, staff presented for Board consideration the following three options regarding the Policy: OPTION A: The Policy to remain as is (Attachment A), OPTION B: The Policy to reflect parking open to the public only when the parking is related to County or School Division business being conducted in County facilities (Attachment B), and OPTION C: The Policy to reflect some public parking not associated with County or School Division business being accommodated in the lower parking lot (Attachment C).
BUDGET IMPACT: OPTION A: Minimal budget impact to implement. Existing signs would have to be replaced. OPTION B: $38,000/$65,000 to implement (manual gate/automatic gate) OPTION C: $44,500/$88,500 to implement (manual gate/automatic gate).
RECOMMENDATION:
Recommendation
Staff recommends that the Board consider the options presented and approve one for implementation.
ATTACHMENTS:
A - Community Use of County Facilities Policy (Existing)
B - Community Use of County Facilities Policy (Option B - Restricting parking to County and Schools
Division business)
C - Community Use of County Facilities Policy (Option C - Limited public parking not associated with
County or Schools Division business)