AGENDA DATE: 5/10/2017
TITLE:
Title
Potential FY 17 Capital Appropriation Request
BODY
SUBJECT/PROPOSAL/REQUEST: Potential FY 17 Capital Appropriation Request from the School Division
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Walker, Letteri, Kamptner, and L. Allshouse
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Douglas C. Walker
BACKGROUND: To enable the School Division to enter into construction agreements and begin construction of critical school projects while students are out of school during the summer, the County appropriated $44.478 million dollars for School Capital projects that are included in the FY 18 Recommended Budget into the current fiscal year pursuant to the Board’s approval during the CIP Budget Work Session on March 3, 2017.
Construction Bids for a school project are anticipated to be received on May 9, 2017. Given the timing issues associated with this project and an increasingly uncertain bidding climate, adjustments to the original appropriation for this project may be required on May 10th to enable the project to proceed this summer as anticipated. If the low bid for this project exceeds the appropriated amount, the School Board may request that the Board of Supervisors increase the appropriation amount on May 10, 2017.
STRATEGIC PLAN: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: If the School Board determines after receiving bids that it want to proceed with the project and that there is a need for additional funding to complete this project after the bids are received and reviewed, an appropriation request will be approved by the School Board on May 10 and will be presented to the Board of Supervisors for its consideration later on that same day. Due to the timing of the bid opening and closing, staff will be unable to provide the dollar amount for the appropriation request and other details to the Board of Supervisors until the May 10, 2017 Board meeting.
BUDGET IMPACT: If the appropriation request is provided to the Board on May 10, 2017, the Budget impact will be provided at that time.
RECOMMENDATION:
Recommendation
If the project bids come in over budget and the School Division submits an appropriation request for the project, staff recommends that the Board of Supervisors consider that request on May 10, 2017.