AGENDA DATE: 5/3/2017
TITLE:
Title
Parking Agreement for Parking Spaces at The Daily Progress
BODY
SUBJECT/PROPOSAL/REQUEST: Resolution to approve a parking agreement with The Daily Progress for use of parking spaces
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Walker, Letteri, Kamptner, Herrick, Henry, Freitas
PRESENTER (S): Michael Freitas
LEGAL REVIEW: Yes
REVIEWED BY: Douglas C. Walker
BACKGROUND: The Northside Library Branch of the Jefferson Madison Regional Library (JMRL), located at 705 Rio Road West, Charlottesville, VA opened on March 15, 2015. Co-located in the building are the County’s warehouse and the Albemarle County Public Schools (ACPS) English as a Second or Other Language (ESOL) program and training room. Site constraints limit the number of parking spaces to 80.
STRATEGIC PLAN: Educational Opportunities: Provide lifelong learning opportunities for all our citizens; Quality Government Operations: Ensure County government’s capacity to provide high quality service that achieves community priorities; Infrastructure Investment: Prioritize, plan, and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs
DISCUSSION: Since the opening of the Northside Library Branch of the JMRL, the adequacy of patron parking has become an issue. This is attributed to two factors. First, the overall success of the branch’s new location is evident in its annual door count. Prior to its relocation to Rio Road, the library’s last annual door count was 205,347. Last year the count at the new location was 273,797 - a 33% increase. Second, the ACPS’s ESOL program and training room and County Warehouse operations puts additional demand on available parking. Staff has explored redesign options of the parking area and traffic pattern and has concluded the net increase in parking spaces would be minimal. To help mitigate the issue staff approached The Daily Progress (an adjacent property owner) to explore renting some of their unused parking spaces. The Daily Progress is receptive to this and has prepared a parking agreement (Attachment A) allowing the County to rent 21 of their spaces at an annual cost of $12,600.00 during the first term. These spaces will be used by County local government, ACPS, and JMRL staffs, freeing up a corresponding 21 spaces at the Library for patron use. The cost will be shared equally among the three entities.
BUDGET IMPACT: The $12,600.00 per year cost of the agreement will impact the operating budgets of the Local Government, Schools, and the JMRL. This cost was not anticipated nor planned for in the FY2018 budget. The Department of Facilities and Environmental Services will absorb in its existing budget the entire cost for the remainder of FY2017. County local government, ACPS, and the JMRL each will absorb their share of the FY2018 cost within the FY2018 budget. Specific funding for the cost associated with the agreement will be requested in the FY2019 budget submittal.
RECOMMENDATION:
Recommendation
If the Board wishes to approve the parking agreement, staff recommends that the Board adopt the attached resolution (Attachment B) approving the rental of 21 parking spaces at The Daily Progress office building and authorizing the County Executive to execute the parking agreement once it has been approved as to substance and form by the County Attorney.
ATTACHMENTS:
A - The Daily Progress Parking Agreement for Parking Spaces
B - Resolution