AGENDA DATE: 4/5/2017
TITLE:
Title
FY 2017 Appropriations
BODY
SUBJECT/PROPOSAL/REQUEST: Public Hearing on the Proposed FY 2017 Budget Amendment in the amount of $49,121,743.38 and the Resolution to approve Appropriations #2017076, #2017077, #2017078, #2017079, #2017080, #2017081, #2017082, #2017083, #2017084, #2017085, #2017086, #2017087, #2017088, #2017089 and #2017090 for local government and school division projects and programs.
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Letteri, Walker, Kamptner, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Douglas C. Walker
BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2017 appropriations itemized below is $49,121,743.38. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The proposed increase of this FY 2017 Budget Amendment totals $49,121,743.38. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED REVENUES
Local Revenue $ 579,189.24
State Revenue 2,304,697.52
Federal Revenue 1,366,635.59
Proffer Revenue 164,172.96
Bond Proceeds 41,086,810.15
General Fund Balance 7,300,231.00
Other Fund Balances (3,679,993.08)
TOTAL ESTIMATED REVENUES - All Funds $ 49,121,743.38
ESTIMATED EXPENDITURES
General Fund $ 391,765.16
Special Revenue Funds 899,210.24
School Special Revenue Funds 258,796.00
School Program Funds 1,556,353.80
ECC Funds 85,452.00
Capital Improvements Funds 45,930,166.18
TOTAL ESTIMATED EXPENDITURES - All Funds $ 49,121,743.38
The budget amendment is comprised of forty (40) separate appropriations as follows, twenty-five (25) of which have already been approved by the Board as indicated below:
Approved January 4, 2017
• One (1) Appropriation (#2017051) to appropriate $94,580.00 for the School Bus Replacement program;
• One (1) Appropriation (#2017052) to appropriate $225,973.00 to the School Division;
• One (1) Appropriation (#2017053) to appropriate $221,990.00 in General Fund fund balance to the Community Development Department, the County Attorney’s Office, and the Office of Economic Development to implement high priority strategic objectives pursuant to the Board of Supervisors’ action at its December 7, 2016 meeting;
• One (1) Appropriation (#2017054) to appropriate $32,952.00 in State revenue to the Emergency Communications Center;
• One (1) Appropriation (#2017055) to appropriate $486,213.00 to various School Division Capital Projects; and
• One (1) Appropriation (#2017056) to appropriate $2,010.02 in State funding to support monitoring and enforcement of the conservation and preservation purposes of the donated land interests pertaining to the Arrowhead property.
Approved February 1, 2017
• One (1) Appropriation (#2017057) to appropriate $10,552.00 for vehicle replacement;
• One (1) Appropriation (#2017058) to appropriate $18,000.00 for a grant from the Department of Criminal Justice Services to the Police Department to provide diversity recruitment support;
• One (1) Appropriation (#2017059) to appropriate $94,000.00 for temporary positions in the Project Management Division (PMD) Internal Service Fund (ISF);
• One (1) Appropriation (#2017060) to appropriate $95,490.00 to support the Strategic Planning Project Management in Facilities and Environmental Services;
• One (1) Appropriation (#2017061) to appropriate $364,288.02 to the Pantops Public Safety Station Capital project; $298,637.93 will not increase the total County budget for a net increase of $65,650.09;.
• One (1) Appropriation (#2017062) to appropriate $32,751.00 to establish an Insurance Contingency;
• One (1) Appropriation (#2017063) to appropriate $68,505.85 to the School Division;
• One (1) Appropriation (#2017064) to appropriate $35,000.00 for project management services for School Referendum projects; this appropriation does not increase the total County budget; and
• One (1) Appropriation (#2017065) to appropriate $20,943.83 of returned FY16 year-end surplus to the Charlottesville-Albemarle Health Department for several building needs.
Approved March 1, 2017
• One (1) Appropriation (#2017066) to appropriate $19,541.00 in Federal revenue to the Albemarle Charlottesville Regional Jail.
• One (1) Appropriation (#2017067) to appropriate $2,031.64 in local donations to the General Fund’s Reserve for Contingencies.
• One (1) Appropriation (#2017068) to appropriate $260,078.00 in State revenue for a grant from the Virginia Department of Environmental Quality to the Environmental Services Division and $271,148.00 from the Water Resources TMDL capital project to support the Chapel Hill Stream Restoration capital project. $271,148.00 of this request will not increase the total County budget, resulting in a new increase to the budget of $260,078.00.
• One (1) Appropriation (#2017069) to re-appropriate $10,658.24 in grant revenue from the Virginia Department of Housing and Community Development (VHCD) to the Information Technology Department for the FY17 close out of the Virginia Telecommunication Planning Initiative project.
• One (1) Appropriation (#2017070) to appropriate $29,017.69 in funding received from the Thomas Jefferson Planning District Commission and Economic Development Authority to support the County’s share of the Route 29/Hydraulic Road small area plan.
• One (1) Appropriation (#2017071) to re-appropriate $5,000.00 in Martha Jefferson Hospital Health Grant funding from FY16 to FY 17 to support costs of dental needs for local children.
• One (1) Appropriation (#2017072) to appropriate $157,355.00 from the School Division to the Health Insurance Fund.
• One (1) Appropriation (#2017073) to appropriate $71,441.00 for the School Division’s share of a project to digitize employee records and $30,000.00 for the General Government’s share of the project. $30,000.00 of this request will not increase the total County budget, resulting in a net increase to the budget of $71,441.00.
• One (1) Appropriation (#2017074) to appropriate $50,000.00 from the Efficiency Study/Implementation Reserve to the Information Technology Department. This appropriation will not increase the total County budget.
• One (1) Appropriation (#2017075) to appropriate $20,000.00 from the Efficiency Study/Implementation Reserve to the Information Technology Department and to reallocate $30,000.00 in salary savings to the website redesign project. This appropriation will not increase the total County budget.
The budget amendment is comprised of fifteen (15) separate appropriations as follows:
• One (1) Appropriation (#2017076) to appropriate $1,261,874.95 to the School Division.
• One (1) Appropriation (#2017077) to appropriate $6,950,000.00 for a transfer from the General Fund fund balance to the FY17 Capital Improvement Program Funds pursuant to Board direction during the FY 18 Two-Year Fiscal Plan process. A portion, totaling $6,700,000.00, of this appropriation does not increase the total County budget for a net increase of $250,000.00.
• One (1) Appropriation (#2017078) to appropriate $669,787.00 in State revenue for General Government CIP projects. This appropriation will not increase the total County budget.
• One (1) Appropriation (#2017079) to appropriate $98,447.80 to the Stormwater Utility Formation project. This appropriation will not increase the total County budget.
• One (1) appropriation (#2017080) to appropriate $859,137.72 for the Community Development Block Grant (CDBG). $4,137.72 of this request will not increase the total County budget for a net increase of $855,000.00.
• One (1) Appropriation (#2017081) to appropriate $12,817.00 in water resources revenue supporting the water resources debt service and fees related to the 2015B EDA bond issuance from the Water Resources Debt Service Fund to the General Government Debt Service fund. This will not increase the total County budget.
• One (1) Appropriation (#2017082) to appropriate $33,360.46 from the Reserve for Contingencies to the Rivanna Solid Waste Authority (RSWA) Service Contribution for the County's local support of the Ivy Material Utilization Center and the McIntire Recycling Center, which are managed by the RSWA. This will not increase the total County budget.
• One (1) Appropriation (#2017083) to appropriate $200,000.00 to a General Government CIP capital project.
• One (1) Appropriation (#2017084) to appropriate $21,500.00 from the Reserve for Contingencies to the Tuition Reimbursement Program. This will not increase the total County budget.
• One (1) Appropriation (#2017085) to appropriate $30,000.00 to the Thomas Jefferson Planning District Commission. This will not increase the total County budget.
• One (1) Appropriation (#2017086) to appropriate $1,878,829.25 in bond premiums for the Series 2017 bonds issued in FY 17. This will not increase the total County budget.
• One (1) Appropriation (#2017087) to appropriate $42,500.00 for the Earlysville Volunteer Fire Company Command vehicle. This will not increase the total County budget.
• One (1) Appropriation (#2017088) to appropriate $44,477,635.07 for various School Capital projects included in the FY 18-23 Recommended CIP which are primarily those projects that need to start in FY 17 and other projects supported by General Obligation Bond funding issued in FY 17.
• One (1) Appropriation (#2017089) to appropriate $52,500.00 to the Emergency Communication Center.
• One (1) Appropriation (#2017090) to appropriate $17,965.00 from the Reserve for Contingencies to the Community Development Department for a Neighborhood Planner position. This will not increase the total County budget.
RECOMMENDATION:
Recommendation
After the public hearing, staff recommends that the Board adopt the attached Resolution (Attachment B) to approve appropriations #2017076, #2017077, #2017078, #2017079, #2017080, #2017081, #2017082, #2017083, #2017084, #2017085, #2017086, #2017087, #2017088, #2017089 and #2017090 for local government and school division projects and programs as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions
Attachment B - Appropriation Resolution