AGENDA DATE: 2/1/2017
TITLE:
Title
Bond Referendum Resources
BODY
SUBJECT/PROPOSAL/REQUEST: Project Management Resource Request
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Walker, Letteri, Kamptner, Henry, T., Tistadt, D.
PRESENTER (S): Henry, T.
LEGAL REVIEW: Yes
REVIEWED BY: Douglas C. Walker
BACKGROUND: The Office of Facilities Development (currently the Project Management Division) was established by the Board of Supervisors in 2007 to provide general oversight and execution of the County's Capital Improvement Program, including school construction. When established, the entire operating budget for the office was funded from the General Fund with no specific accounting for Project Management (PM) services linked to the projects being managed. In August 2009, the Board approved modifications to this program authorizing a flat 4.5% project management fee for all approved CIP projects and, in this way, transferring the cost of direct PM services from the General Fund to the Capital Fund. In June 2012, the Board approved establishment of an Internal Service Fund (ISF) to further refine the method of capturing PM costs by establishing a process of billable hourly rates for each fiscal year (FY) to cover all estimated PMD expenditures. The method of estimating and implementation includes developing a work plan for both new projects approved for the next FY as well as future projects included in the CIP. During the annual CIP budgeting process, PMD evaluates each project and estimates the number of PM hours for that project, based on hourly metrics collected on similar projects and overall complexity. This funding methodology allows for the expansion or contraction of the division staffing when the project demands change based on the CIP.
STRATEGIC PLAN: Operational Capacity: Ensure County government's ability to provide high quality service that achieves community priorities.
DISCUSSION: The volume of future construction project...
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