AGENDA DATE: 12/7/2016
TITLE:
FY 2017 Appropriations
ODY
SUBJECT/PROPOSAL/REQUEST: Public Hearing on the Proposed FY 2017 Budget Amendment in the amount of $4,713,011.62 and the Resolution to approve Appropriations #2017043, #2017044, #2017045, #2017046, #2017047, #2017048, #2017049, and #2017050 for local government and school division projects and programs.
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Foley, Letteri, Walker, Kamptner, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2017 appropriations itemized below is $4,713,011.62. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The proposed increase of this FY 2017 Budget Amendment totals $4,713,011.62. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ 1,225,825.91
Special Revenue Funds 2,169,252.52
School Special Revenue Funds 239,515.03
School Program Funds 1,200,000.00
ECC Funds (15,577.55)
Capital Improvements Funds (106,004.29)
TOTAL ESTIMATED EXPENDITURES - All Funds $ 4,713,011.62
ESTIMATED REVENUES
Local Revenue $ (171,310.50)
State Revenue 62,087.07
Federal Revenue 505,294.57
General Fund Balance 976,016.19
Other Fund Balances 3,340,924.29
TOTAL ESTIMATED REVENUES - All Funds $ 4,713,011.62
The budget amendment is comprised of forty (40) separate appropriations as follows, thirty-two (32) of which have already been approved by the Board as indicated below:
Approved August 3, 2016
•One (1) Appropriation (#2017013) to re-appropriate $55,612.63 in Innovation Fund undesignated funds and ongoing project funds;
•One (1) Appropriation (#2017014) to appropriate $38,147.50 to the Office of Economic Development;
•One (1) Appropriation (#2017015) to appropriate $48,725.00 to the Economic Development Authority;
•One (1) Appropriation (#2017016) to appropriate $2,695.73 for the Sheriff’s volunteer reserve programs;
•One (1) Appropriation (#2017017) to appropriate $14,000.00 to convert a part-time temporary position to a part-time permanent position. This appropriation will not increase the total County budget;
•One (1) Appropriation (#2017018) to re-appropriate $692,965.87 for the Belvedere Bond Default Project; and
•One (1) Appropriation (#2017019) to re-appropriate $59,836.80 to the School Division.
Approved September 7, 2016
•One (1) Appropriation (#2017009) to appropriate $207,906.75 for the National Fish and Wildlife Foundation grant supporting the Large-Scale BMP Retrofits on Private Lands capital project. $159,000.00 of this request does not increase the total County budget and results in a net increase to the budget of $48,906.75;
•One (1) Appropriation (#2017020) to re-appropriate $45,952.51 in state revenue and $1,231.29 in matching funds to complete the DHCD Virginia Telecommunication Planning Initiative;
•One (1) Appropriation (#2017021) to appropriate $44,291.00 in grant federal revenue from the Department of Criminal Justice Services for the Victim Witness program;
•One (1) Appropriation (#2017023) to appropriate $10,343.00 for the completion of a Virginia Department of Emergency Management grant to develop an emergency response plan to a crude oil spill;
•One (1) Appropriation (#2017024) to appropriate $122,467.00 in federal and state revenue to the Department of Social Services for a Senior Eligibility Worker and a Department of Social Services (DSS) Specialist;
•One (1) Appropriation (#2017025) to appropriate $23,712.00 to the Office of Economic Development from the Vehicle Replacement Fund. This appropriation does not increase the County Budget;
•One (1) Appropriation (#2017026) to re-appropriate $49,000.00 for the Emergency Communication Center;
•One (1) Appropriation (#2017027) to appropriate $51,443.76 to the Department of Voter Registration and Elections to support the 2016 Presidential Election;
•One (1) Appropriation (#2017028) to reduce the appropriation for ECC projects continuing from FY 16 to FY 17 by ($240,445.79); and
•One (1) Appropriation (#2017029) to appropriate $1,630,414.00 from the General Fund and the School Fund to the Healthcare Plan Fund.
Approved September 14, 2016
• One (1) appropriation (#2017030) to appropriate $42,000.00 for a General Obligation Bond Referendum Public Awareness and Education Plan pursuant to the Board of Supervisors’ action at its August 3, 2016 meeting. Of the total amount, $16,800.00 will be appropriated from the Reserve for Contingencies, $16,800.00 from the School Fund, and $8,400.00 from the General Fund fund balance for a net increase to the budget of $8,400.00. The School Fund and Reserve for Contingencies portions of the appropriation are existing appropriated sources and will not increase the total County budget.
Approved October 5, 2016
•One (1) appropriation (#2017012) to re-appropriate $174,931.96 for various Capital Improvement Program projects;
•One (1) Appropriation (#2017022) to appropriate $64,903.12 for rental income and expenses related to the Old Crozet Elementary School;
•One (1) Appropriation (#2017031) to re-appropriate $542,678.50 for various General Fund and Fire Rescue Services Fund projects;
•One (1) Appropriation (#2017032) to re-appropriate $325,072.52 for various Special Revenue Funds;
•One (1) Appropriation (#2017034) to appropriate $(92,699.58) for capital projects;
•One (1) Appropriation (#2017035) to appropriate $200,000.00 for Fire Rescue Apparatus equipment purchase; this appropriation will not increase the total County budget;
•One (1) Appropriation (#2017036) to appropriate $52,000.00 for the County’s 800 MHz Radio Replacements capital project;
•One (1) Appropriation (#2017037) to appropriate $2,694,128.00 in borrowed proceeds to the General Government CIP fund from the Water Resources CIP fund. This appropriation will not increase the total County budget;
•One (1) Appropriation (#2017038) to appropriate $196,478.23 to the School Division;
•One (1) Appropriation (#2017039) to appropriate $33,468.00 in federal revenue and $1,847 from the Grants Leveraging Fund for a Department of Motor Vehicles speed reduction grant and a Department of Motor Vehicles DUI reduction grant. The Grants Leveraging Fund component of this appropriation will not increase the total County budget.
Approved November 2, 2016
•One (1) Appropriation (#2017033) to appropriate $77,273.62 to the Emergency Communications Center;
•One (1) Appropriation (#2017040) to re-appropriate $308,794.83 for various General Fund and Fire Rescue Services Fund projects;
•One (1) Appropriation (#2017041) to appropriate $314,347.69 to the School Division; and
•One (1) Appropriation (#2017042) to appropriate ($344,902.79) for School Division capital projects.
The budget amendment is comprised of eight (8) separate appropriations as follows:
•One (1) Appropriation (#2017043) to appropriate $181,216.39 to the Computer Maintenance and Replacement Fund;
•One (1) Appropriation (#2017044) to appropriate ($2,267.38) for the Emergency Communication Center;
•One (1) Appropriation (#2017045) to appropriate $30,680.32 for the Regional Firearms Training Center capital project. This will not increase the total County budget;
•One (1) Appropriation (#2017046) to appropriate $105,674.00 to the Community Development Department from the Reserve for Contingencies and General Fund Fund Balance. The Reserve for Contingencies component of this appropriation, which is $77,935.00, will not increase the total County Budget;
•One (1) Appropriation (#2017047) to re-appropriate $39,763.00 for a Capital Improvement Program project;
One (1) Appropriation (#2017048) to appropriate $14,659.00 from the Department of Justice for a grant supporting community policing efforts. There is no local match;
•One (1) Appropriation (#2017049) to appropriate $74,416.00 to the Emergency Communications Center;
•One (1) Appropriation (#2017050) to appropriate $28,706.45 for the purchase and installation of live video streaming equipment in Room 241 of the County Office Building.
RECOMMENDATION:
After the public hearing, staff recommends that the Board adopt the attached Resolution (Attachment B) to approve appropriations #2017043, #2017044, #2017045, #2017046, #2017047, #2017048, #2017049, and #2017050 for local government and school division projects and programs as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions
Attachment B - Appropriation Resolution