AGENDA DATE: 10/5/2016
TITLE:
Title
FY 2016 Appropriations.
BODY
SUBJECT/PROPOSAL/REQUEST: Public Hearing on the Proposed FY 2016 Budget Amendment in the Amount of $4,593,827.71 and the Resolution to approve Appropriations #2016085, #2016089, #2016090, #2016091, #2016092, and #2016093 for local government and school division projects and programs.
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Foley, Letteri, Walker, Davis, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2016 appropriations itemized below is $4,593,827.71. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The proposed increase of this FY 2016 Budget Amendment totals $4,593,827.71. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ 296,254.71
Special Revenue Funds 107,082.61
School Special Revenue Funds 2,020,324.82
Capital Improvements Funds 1,034,815.31
Debt Funds 1,135,350.26
TOTAL ESTIMATED EXPENDITURES - All Funds $ 4,593,827.71
ESTIMATED REVENUES
Local Revenue $ 286,643.49
State Revenue 552,761.31
Federal Revenue 287,170.03
Borrowed Proceeds 1,667,303.19
General Fund Balance 1,009,904.28
Other Fund Balances 790,045.41
TOTAL ESTIMATED REVENUES - All Funds $ 4,593,827.71
The budget amendment is comprised of seventeen (17) separate appropriations as follows, eleven (11) of which have already been approved by the Board as indicated below:
Approved April 12, 2016
•One (1) appropriation (#2016077) to appropriate $320,324.82 to the School Division.
Approved May 4, 2016
•One (1) Appropriation (#2016078) to appropriate $7,082.61 in recovered costs and donations to the Fire Rescue Department; and
•One (1) Appropriation (#2016079) to appropriate $28,245.66 to purchase mobile data computers for volunteer stations. This appropriation did not increase the total County budget.
Approved June 1, 2016
•One (1) Appropriation (#2016080) to appropriate $1,700,000.00 to the school division;
•One (1) Appropriation (#2016081) to appropriate $250,000.00 to the school division;
•One (1) Appropriation (#2016082) to appropriate $498,930.04 to the Acquisition of Conservation Easements (ACE) program;
•One (1) Appropriation (#2016083) to appropriate $55,175.50 to various local government programs; $55,000.00 of the appropriation did not increase the total County budget;
•One (1) Appropriation (#2016084) to appropriate $30,000.00 to the replacement playground equipment project at Meriwether Lewis Elementary School; and
•One (1) Appropriation (#2016085) to appropriate $100,000.00 from the CIP to Fire Rescue Services for the contribution to the East Rivanna Volunteer Fire Company (ERVFC) for building/facility repairs. This appropriation did not increase the total County budget
Approved August 3, 2016
•One (1) Appropriation (#2016087) to appropriate $33,913.00 to the Albemarle Charlottesville Regional Jail composed of $14,694.00 in federal reimbursement received under the State Criminal Alien Assistance Program and $19,219.00 from the Reserve for Contingencies for insurance expenses, the latter of which did not increase the total County budget, for a net increase to the budget of $14,694.00.
The budget amendment is comprised of six (6) separate appropriations as follows:
•One (1) Appropriation (#2016085) to re-appropriate 11,295.72.00 in FY15 general fund fund balance to their original purpose of FY16 grant administration, this appropriation will not increase the total County budget;
•One (1) Appropriation (#2016089) to appropriate $31,385.21 to reconcile General Government appropriation categories;
•One (1) Appropriation (#2016090) to appropriate $102,453.05 to reconcile Capital projects;
•One (1) Appropriation (#2016091) to appropriate $8,577,895.38 to reconcile CIP borrowed proceeds; this appropriation will not increase the total County budget;
•One (1) Appropriation (#2016092) to appropriate $(28,520.71) to reconcile debt service funds; and
•One (1) Appropriation (#2016093) to appropriate $1,667,303.19 to reconcile the budget for the 2015B Lease Revenue Bond.
RECOMMENDATION:
Recommendation
Recommendation
After the public hearing, staff recommends that the Board adopt the attached Resolution (Attachment B) to approve appropriations #2016085, #2016089, #2016090, #2016091, #2016092, and #2016093 for local government and school division projects and programs as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions
Attachment B - Appropriation Resolution