AGENDA DATE: 9/7/2016
TITLE:
Title
Pantops Station 16 Update
BODY
SUBJECT/PROPOSAL/REQUEST: Presentation on the capital, operational, and community support aspects of Pantops Station 16
ITEM TYPE: Regular Information Item
STAFF CONTACT(S): Foley, Walker, Catlin, Eggleston, Henry, LaBelle, Abplanalp, Kilroy
PRESENTER (S): Dan Eggleston, Chief of ACFR; Blake Abplanalp, Chief of Project Management Division; Work Group Representatives
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: At its August 5, 2015 meeting, the Board of Supervisors approved the inclusion of the Pantops Public Safety Station in the FY16 Capital Improvement Plan and directed that the station initially be for Rescue only and maintain the existing daytime ambulance service. The Board also directed staff to devise an engagement plan to solicit input from Fire Rescue volunteers and community partners. At its meeting on November 4, 2015, the Board approved the public engagement plan that formed two work groups, the Stakeholder Work Group and the Coordinating Work Group. The Stakeholder Work Group was to be comprised of a group of community representatives selected to “align mission and objectives and to help identify broad goals, framework and strategies for partnerships to maximize the positive impact of the new station.” Specifically the Stakeholders Work Group was charged with developing strategies/recommendations in the following three areas: establishing productive partnerships that will maximize the positive impact of the station; effective volunteer recruitment and retention strategies; and best ways to communicate with and engage the general Pantops community (Attachment A). The Coordinating Work Group was to be comprised of a group of Fire & EMS (FEMS) Board members and staff and was charged with guiding the staffing and operations strategy for the new station.
STRATEGIC PLAN: Goal 2. Critical Infrastructure. Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs.
DISCUSSION: Over the course of the past 13 months, significant progress has been made across three areas of activity - the capital project, the Stakeholder Work Group, and the Coordinating Work Group. Members of the work groups scheduled this presentation to the Board in order to provide a formal update on their activities and to solicit Board input on draft recommendations before moving forward with the development of a work plan for implementation. Staff also wanted to take the opportunity to provide a formal update on the status of the capital project as the design phase comes to a close.
Format of the discussion will be as follows:
• Staff will present the current status of the capital project at the Board meeting.
• Members of the Stakeholder Work Group will present its interim recommendations (Attachment B), which focus on near-term ways to support volunteer recruitment and retention strategies and long-term ways to establish productive partnerships to support the station, with a goal of carving out roles for a cross-section of the Pantops community.
• The Coordinating Work Group will present its interim recommendations (Attachment C), which focus on how the station and recruitment should function within the context of the Fire Rescue system.
BUDGET IMPACT: Costs associated with the capital project are already included in the adopted FY16 Capital Improvement Plan. Costs associated with any specific recommendation from a Work Group would be developed as part of the budget process following direction from the Board regarding its interest in funding these functions, activities, programs and services and would need to be determined based on specific proposals.
RECOMMENDATION:
Recommendation
The capital update is presented to the Board for information. The interim reports from the two Work Groups are presented for discussion; the Work Groups are interested in any input and feedback from the Board and the community as a whole as it concludes its work and prepares to submit a Final Report to the Board at a later time.
ATTACHMENTS:
Attachment A - Stakeholder Work Group Charge
Attachment B - Stakeholder Work Group Interim Report
Attachment C - Coordinating Work Group Interim Report
Recommendation