AGENDA DATE: 7/6/2016
TITLE:
Title
FY 2017 Budget Amendment and Appropriations
BODY
SUBJECT/PROPOSAL/REQUEST: Public Hearing on the Proposed FY 2017 Budget Amendment in the Amount of $12,379,600.29 and the Resolution to approve appropriations #2017002, #2017003, #2017004, #2017005, #2017006, #2017007, #2017008, #2017010, and #2017011 for local government and school division projects and programs.
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Foley, Letteri, Kamptner, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2017 appropriations itemized below is $12,379,600.29. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The proposed increase of this FY 2017 Budget Amendment totals $12,379,600.29. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ (78,247.00)
Special Revenue Funds $ 380,410.00
ECC Funds $ 11,974,931.24
Capital Improvements Funds $ 102,506.05
TOTAL ESTIMATED EXPENDITURES - All Funds $ 12,379,600.29
ESTIMATED REVENUES
Local Revenue $ 11,045,432.19
State Revenue $ 4,506.05
Federal Revenue $ 342,835.00
Other Fund Balances $ 986,827.05
TOTAL ESTIMATED REVENUES - All Funds $ 12,379,600.29
The budget amendment is comprised of nine (9) separate appropriations as follows
•One (1) Appropriation (#2017002) to appropriate $100,000.00 pursuant to the Board's direction on June 1, 2016 and the Board’s expected adoption of a Resolution on July 6, 2016 related to the Board’s approval of the amendment of the FY17-21 Capital Improvement Program;
•One (1) Appropriation (#2017003) to appropriate $11,212.00 to the Albemarle Charlottesville Regional Jail (ACRJ) from the Blue Ridge Juvenile Detention Center (BRJDC) and Reserve for Contingencies. This appropriation does not increase the total County budget;
•One (1) Appropriation (#2017004) to reduce the appropriation for the School Resource Officer by $78,247.00 and reallocate the remaining $78,248.00 of the cost of the officer to the Reserve for Contingencies;
•One (1) Appropriation (#2017005) to appropriate $2,506.05 for the Acquisition Conservation Easement (ACE) program;
•One (1) Appropriation (#2017006) to appropriate $10,000.00 in donations to the Department of Fire Rescue;
•One (1) Appropriation (#2017007) to re-appropriate $27,575.00 to the Fire Rescue Services Fund to complete a temporary pilot program to provide office administrative support to volunteer fire rescue stations;
•One (1) Appropriation (#2017008) to re-appropriate $42,835.00 in federal grant funds for the Police Department to complete the awarded grants;
•One (1) Appropriation (#2017010) to re-appropriate $300,000.00 in federal funding through the Commonwealth of Virginia Department of Housing and Community Development’s Community Development Block Grant (CDBG) program; and
•One (1) Appropriation (#2017011) to re-appropriate $23,261,982.66 to the Emergency Communications Center for various projects. A portion of this re-appropriation, totaling $11,287,051.42, does not increase the total County budget for a net increase to the total County budget of $11,974,931.24.
RECOMMENDATION:
Recommendation
After the public hearing, staff recommends that the Board adopt the attached Resolution (Attachment B) to approve the FY 2017 Budget Amendment in the amount of $12,379,600.29 and to approve appropriations #2017002, #2017003, #2017004, #2017005, #2017006, #2017007, #2017008, #2017010, and #2017011 for local government and school division projects and programs as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions
Attachment B - Appropriation Resolution