AGENDA DATE: 4/6/2016
TITLE:
Title
FY 2016 Budget Amendment and Appropriations
BODY
SUBJECT/PROPOSAL/REQUEST: Public Hearing on the Proposed FY 2016 Budget Amendment in the Amount of $4,268,720.14 and the Resolution to approve appropriations #2016069, #2016070, #2016071, #2016072, #2016073, #2016074, #2016075 and #2016076 for local government and school division projects and programs
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Foley, Letteri, Walker, Davis, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2016 appropriations itemized below is $4,268,720.14. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The proposed increase of this FY 2016 Budget Amendment totals $4,268,720.14. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ -10,894.20
Special Revenue Funds 1,556,983.00
School Special Revenue Funds 2,619,196.34
ECC Funds 18,185.00
Capital Improvements Funds 85,250.00
TOTAL ESTIMATED EXPENDITURES - All Funds $ 4,268,720.14
ESTIMATED REVENUES
Local Revenue $ 310,256.22
State Revenue 227,359.00
Federal Revenue 1,500,514.74
Proffer Revenue 85,250.00
General Fund Balance 806,528.00
Other Fund Balances 1,338,812.18
TOTAL ESTIMATED REVENUES - All Funds $ 4,268,720.14
The budget amendment is comprised of sixteen (16) separate appropriations as follows, eight (8) of which have already been approved by the Board as indicated below:
Approved March 2, 2016
• One (1) appropriation (#2016061) to appropriate $300,000.00 in federal funding from the Virginia Department of Housing and Community Development (DHCD) for a Community Development Block grant to support Phase II of the Oak Hill project;
• One (1) appropriation (#2016062) to appropriate $30,000.00 in federal funding from the Virginia Department of Housing and Community Development (DHCD) for a Community Development Block planning grant to support planning activities for the southeastern area of Albemarle County;
• One (1) appropriation (#2016063) to re-appropriate $508,760.66 for expenditures in the Schools’ Computer Equipment Replacement Fund;
• One (1) appropriation (#2016064) to appropriate $32,303.32 to the Stormwater Management Program capital project. This appropriation did not increase the County Budget;
• One (1) appropriation (#2016065) to appropriate $9,899.00 in federal funding to the Police Department for advanced Problem Oriented Policing (POP) training to police supervisors. $495.00 of this appropriation is the County’s match and did not increase the County Budget;
• One (1) appropriation (#2016066) to appropriate $75,000.00 in state funding from the Virginia Department of Housing and Community Development (DHCD) for a fully funded broadband planning grant through the Virginia Telecommunication Planning Initiative (VATPI). The telecommunication plan will identify and develop elements necessary to develop a successful community broadband network;
• One (1) appropriation (#2016067) to appropriate $850.50 in donations received to support the Sheriff’s volunteer reserve programs; and
• One (1) appropriation (#2016068) to appropriate $1,452,909.55 to the School Division.
The eight (8) appropriations requested for Board approval April 6, 2016 are as follows as follows:
• One (1) appropriation (#2016069) to appropriate $100,000.00 in state funding for the expansion of the Virginia Preschool Initiative grant;
• One (1) appropriation (#2016070) to appropriate $1,017,778.00 in School and General fund fund balances to the Children’s Services Act (CSA) for anticipated costs and to partially restore the fund balance;
• One (1) appropriation (#2016071) to appropriate $13,056.00 in federal funding from the Department of Criminal Justice Services to the Victim Witness Assistance Program;
• One (1) appropriation (#2016072) to appropriate $92,500.00 to the Thomas Jefferson Planning District Commission (TJPDC) for the Route 29 Solutions Business Assistance collective marketing campaign. This will not increase the total County budget;
• One (1) appropriation (#2016073) to appropriate $18,185.00 to the Emergency Communications Center for backup battery replacement;
• One (1) appropriation (#2016074) to appropriate $135,250.00 for capital park projects. $50,000.00 of the appropriation will not increase the total County budget;
• One (1) appropriation (#2016075) to appropriate $657,526.13 to the School Division; and
• One (1) appropriation (#2016076) to appropriate $11,250.00 to reallocate funds from the Information Technology Department to a grant fund for the Virginia Telecommunication Planning Initiative (VATPI) grant.
RECOMMENDATION:
Recommendation
After the public hearing, staff recommends that the Board adopt the attached Resolution (Attachment B) to approve the FY 2016 Budget Amendment to increase it by $4,268,720.14 and to approve appropriations #2016069, #2016070, #2016071, #2016072, #2016073, #2016074, #2016075, and #2016076 for local government and school division projects and programs as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions
Attachment B - Appropriation Resolution