AGENDA DATE: 2/3/2016
TITLE:
Title
FY 2016 Budget Amendment and Appropriations
BODY
SUBJECT/PROPOSAL/REQUEST: Public Hearing on the Proposed FY 2016 Budget Amendment in the Amount of $4,443,307.31 and the Resolution to approve appropriations #2016054, #2016055, #2016056, #2016057, #2016058, #2016059, and #2016060 for local government and school division projects and programs
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Foley, Letteri, Davis, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2016 appropriations itemized below is $4,443,307.31. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN: Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION:
The proposed increase of this FY 2016 Budget Amendment totals $4,443,307.31. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ 606,552.01
Special Revenue Funds $ 1,926,161.55
School Fund $ (31,864.50)
School Special Revenue Funds $ 293,188.18
ECC Funds $ 25,726,977.49
Capital Improvements Funds $ (24,077,707.42)
TOTAL ESTIMATED EXPENDITURES - All Funds $ 4,443,307.31
ESTIMATED REVENUES
Local Revenue $ 310,636.54
State Revenue $ 2,786,117.84
Federal Revenue $ 996,479.48
Bond Proceeds $ (703,913.00)
Proffer Revenue $ 181,261.17
General Fund Balance $ 1,125,426.17
Other Fund Balances $ (252,700.89)
TOTAL ESTIMATED REVENUES - All Funds $ 4,443,307.31
The budget amendment is comprised of fifty-nine (59) separate appropriations as follows, fifty-two (52) of which have already been approved by the Board as indicated below:
Approved July 1, 2015
• One (1) appropriation (#2016002) to appropriate $83,961.00 to the Emergency Communications Center; • One (1) appropriation (#2016003) to appropriate $2,980.00 from the Reserve for Contingencies to the Board of Supervisors' Budget for insurance. This appropriation did not increase the total budget;
• One (1) appropriation (#2016004) to appropriate $5,258.29 in various donations and grants to the Sheriff's Office;
• One (1) appropriation (#2016005) to re-appropriate $2,289,272.00 in General Government CIP revenue. This appropriation did not increase the total budget;
• One (1) appropriation (#2016006) to appropriate $47,555.00 in grant funding to Fire Rescue from the Virginia Department of Fire Programs; and
• One (1) appropriation (#2016007) to re-appropriate $8,787.00 to Fire Rescue for the continuation of the Fire Prevention Project Risk grant.
Approved July 8, 2015
• One (1) appropriation (#2016008) to re-appropriate $773,096.55 to the Emergency Communications Center.
Approved August 5, 2015
• One (1) appropriation (#2016009) to re-appropriate $11,315.00 for intern wages in the Office of Management and Budget and the County Executive’s Office;
• One (1) appropriation (#2016010) to appropriate $(1,342,325.00) pursuant to the Board’s action related to the approval of the FY16-20 Capital Improvement Program on July 1, 2015;
• One (1) appropriation (#2016011) to appropriate $61,261.17 in proffer revenue for the Crozet Avenue North and South Pantops Drive/State Farm Boulevard Sidewalk project;
• One (1) appropriation (#2016012) to appropriate $125,910.00 for a Department of Criminal Justice Services grant awarded to the Albemarle County Police Department;
• One (1) appropriation (#2016013) to appropriate $300,000.00 for a Department of Criminal Justice Services grant awarded to Offender Aid and Restoration with the County acting as fiscal agent;
• One (1) appropriation (#2016014) to re-appropriate $38,164.00 in grants to the Police Department;
• One (1) appropriation (#2016015) to re-appropriate $43,000.00 from Emergency Communication Center (ECC) fund balance to the ECC;
• One (1) appropriation (#2016016) to appropriate local revenue recovered from project partners for three ECC projects from the County’s General Government CIP fund to the ECC capital project fund. This did not increase the total County budget;
• One (1) appropriation (#2016017) to re-appropriate $13,385.97 in grants in the Sheriff’s Office; • One (1) appropriation (#2016018) to appropriate $80,000.00 to the Economic Development Authority for disbursing funding to 20 Paces and Kelly Turkeys pursuant to the Board’s authorization on June 3, 2015 to match the $40,000 grant from the Department of Agriculture and Consumer Services Agriculture and Forestry Industries Development Fund. The $40,000.00 County match will be provided from the Economic Opportunity Fund and did not increase the total appropriated County budget; and
• One (1) appropriation (#2016049) to appropriate $25,000.00 from the Reserve for Contingencies to the Office of Economic Development. This appropriation did not increase the County Budget.
Approved September 2, 2015
• One (1) appropriation (#2016019) to appropriate $159,000.00 for the Route 29 Solutions Business Assistance Program. Note: $50,000.00 of this amount did not increase the County’s total budget;
• One (1) appropriation (#2016020) to re-appropriate $229,618.05 in federal revenue for the continuation of a Community Development Block Grant;
• One (1) appropriation (#2016021) to appropriate $30,000.00 from the Grants Leveraging fund to the Information Technology Department. This did not increase the total County budget;
• One (1) appropriation (#2016022) to appropriate $82,693.00 in seized asset forfeiture funding to the Police Department;
• One (1) appropriation (#2016023) to appropriate $295,860.00 for two CIP projects. Note: $79,720.00 of this amount did not increase the County’s total budget;
• One (1) appropriation (#2016024) to appropriate $7,479.15 in donations to the Department of Fire Rescue; and
• One (1) appropriation (#2016025) to appropriate $10,457.50 in grant funds to the Clerk of the Circuit Court
Approved October 7, 2015
• One (1) appropriation (#2016026) to appropriate a $2,500.00 donation to the Department of Parks and Recreation;
• One (1) appropriation (#2016027) to re-appropriate $134,304.04 for various Capital Improvement Program projects;
• One (1) appropriation (#2016028) to re-appropriate $768,986.05 for various General Fund, Fire Rescue Services Fund, Bright Stars Fund, Computer Maintenance and Replacement Fund, and School Fund projects;
• One (1) appropriation (#2016029) to re-appropriate $383,896.59 for various Special Revenue Funds;
• One (1) appropriation (#2016030) to appropriate $22,679.06 for rental income and expenses related to the Old Crozet Elementary School;
• One (1) appropriation (#2016031) to appropriate $211,685.00 to the Emergency Communications Center;
• One (1) appropriation (#2016032) to appropriate $34,474.01 to the School Division;
• One (1) appropriation (#2016033) to appropriate $168,475.31 to the Acquisition Conservation Easement (ACE) program; and
• One (1) appropriation (#2016034) to appropriate $30,000.00 from the Compression Reserve to the Human Resources Department. This appropriation did not increase the total County budget.
Approved November 4, 2015
• One (1) appropriation (#2016035) to appropriate $7,475.00 in insurance recoveries for a vehicle replacement;
• One (1) appropriation (#2016036) to appropriate $5,640.00 from the Bright Stars Fund to the Department of Social Services to centralize training costs. This appropriation did not increase the County Budget;
• One (1) appropriation (#2016037) to appropriate $64,493.00 in federal grant revenue and local match from the Grants Leveraging Fund to the Police department. The $2,608.00 local match portion of this appropriation did not increase the County Budget;
• One (1) appropriation (#2016038) to appropriate $7,993.80 of hazardous materials (Hazmat) cost recovery revenue to the Department of Fire Rescue;
• One (1) appropriation (#2016039) to appropriate $2,972.00 to the Charlottesville Albemarle Health Department from the Reserve for Contingencies for salary adjustment. This appropriation did not increase the County Budget; and
• One (1) appropriation (#2016040) to appropriate $120,000.00 in affordable housing proffer revenue to the Office of Housing.
Approved December 2, 2015
• One (1) appropriation (#2016041) to appropriate $57,520.00 from the Reserve for Contingencies to JAUNT for a new Hollymead route. This appropriation did not increase the County Budget;
• One (1) appropriation (#2016042) to re-appropriate $43,408.87 in remaining FY15 grant funding to pay the University of Virginia for services it provided in FY15 that were related to the grant;
• One (1) appropriation (#2016044) to appropriate $10,000.00 in grant funds from the Virginia Department of Emergency Management and $10,000 from the Grants Leveraging Fund to Fire Rescue. The Grants Leveraging Fund portion of this appropriation did not increase the County budget;
• One (1) appropriation (#2016045) to appropriate $191,000.00 in grant funds from the National Fish and Wildlife Federation to the Water Resources fund;
• One (1) appropriation (#2016046) to appropriate $258,714.17 to the School Division;
• One (1) appropriation (#2016047) to appropriate $18,470.79 in grant funds from the Virginia Department of Environmental Quality to the Department of General Services; and
• One (1) appropriation (#2016048) to appropriate $7,000.00 from the Reserve for Contingencies to the Juvenile and Domestic Relations Court for furniture. This appropriation did not increase the County Budget.
Approved January 6, 2015
• One (1) appropriation (#2016043) to appropriate $29,266.00 in federal grant funds to the Department of Social Services for a part-time Supplemental Nutrition Assistance Program (SNAP) worker;
• One (1) appropriation (#2016050) to appropriate $33,452.00 to the Emergency Communications Center;
• One (1) appropriation (#2016051) to appropriate a total of $146,285.31 to reallocate and reconcile fund balances for planned transfers. This did not increase the total County budget.
• One (1) appropriation (#2016052) to appropriate $250,000.00 for the Acquisition Conservation Easement (ACE) program; and
• One (1) appropriation (#2016053) to appropriate $600.00 from the Reserve in the Fire Rescue Services Fund to the Crozet Volunteer Fire Department. This appropriation did not increase the total County budget.
The seven (7) appropriations requested for Board approval February 3, 2016 are as follows:
• One (1) appropriation (#2016054) to appropriate $39,260.26 to the School Division;
• One (1) appropriation (#2016055) to re-appropriate $30,000.00 in proffer revenue for the continuation of a Community Development Block Grant that has been previously re-appropriated. This appropriation is a reconciliation and will not increase the total County budget;
• One (1) appropriation (#2016056) to appropriate $7,500.00 to the Emergency Communications Center for a Local Emergency Management Performance Grant;
• One (1) appropriation (#2016057) to appropriate $676.72 to reconcile and close the Metropolitan Planning Grant Fund. This appropriation will not increase the total County budget;
• One (1) appropriation (#2016058) to appropriate $3,478.68 in recovered costs and donations to the Fire Rescue Department;
• One (1) appropriation (#2016059) to appropriate $7,445.00 to the Police Department for a Virginia Department of Emergency Management (VDEM) grant; and
• One (1) appropriation (#2016060) to appropriate $770,000.00 to the Western Albemarle High School Kitchen Upgrade capital project.
RECOMMENDATION:
Recommendation
After the public hearing, staff recommends that the Board adopt the attached Resolution (Attachment B) to approve the FY 2016 Budget Amendment in the amount of $4,443,307.31 and to approve appropriations #2016054, #2016055, #2016056, #2016057, #2016058, #2016059, and #2016060 for local government and school division projects and programs as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions
Attachment B - Appropriation Resolution