AGENDA DATE: 1/6/2016
TITLE:
Title
Hydraulic Road and Barracks Road Sidewalk Project
BODY
SUBJECT/PROPOSAL/REQUEST: Resolution to approve the purchase of rights-of-way and easements for the construction of sidewalks along Hydraulic Road and Barracks Road
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Foley, Letteri, Davis, Henry and Pohl
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: The Office of Facilities Development has received Virginia Department of Transportation (VDOT) approval to commence the right-of-way and easement acquisitions for the locally administered Hydraulic Road and Barracks Road Sidewalk (“Project”) Revenue Sharing project. The Project will construct 1,700 feet of sidewalk on the north side of Hydraulic Road and three segments of sidewalk along the north side of Barracks Road totaling 1,650 feet. The acquisition of public rights-of-way and/or easements across 25 parcels will be necessary to construct this project. The costs of acquiring the rights-of-way and easements are subject to a state match from VDOT’s Revenue Sharing Program. As a condition of the Revenue Sharing Program, VDOT requires that the County determine the amount of just compensation for the rights-of-way and easements, and that the County inform the property owners of their right to receive just compensation.
STRATEGIC PLAN: Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs.
DISCUSSION: This executive summary is to request that the Board approve the County’s purchase of all rights-of-way and easements necessary to complete this project at a price not to exceed the just compensation amount and not to exceed the current project budget. This would be a significant process improvement in the County' current property acquisition process, which is to separately bring the purchase of each right-of-way and/or easement to the Board for its approval after the owners have signed the required purchase agreement, deed and plat. This Project will require the acquisition of 25 rights-of-way and/or easements as shown on the Project Maps in Attachment A and as listed in Attachment B, based on current County tax records. The current practice of bringing each acquisition to the Board separately, or waiting until all negotiations have been completed to bring all the acquisitions to the Board, would delay VDOT authorization to begin the Construction Phase. With construction advertising scheduled for June or July, 2016, the property acquisition phase needs to progress as efficiently as possible.
Office of Facilities Development and County Attorney’s Office staff agree that this approach would facilitate the property acquisition process. In addition, this approach is consistent with Locally Administered VDOT Revenue Sharing project requirements.
BUDGET IMPACT: The budget for this project has been approved and appropriated. This action will have no impact on the current budget.
RECOMMENDATION:
Recommendation
Staff recommends that the Board adopt the attached Resolution (Attachment C) authorizing the purchase of the rights-of-way and easements necessary for the Hydraulic Road and Barracks Road Sidewalk Project for amounts not to exceed just compensation, as confirmed by the County Attorney, in amounts not to exceed the current project budget; and authorizing the County Executive to sign, in a form approved by the County Attorney, all documents necessary to complete the acquisitions.
ATTACHMENTS:
Attachment A: Project Maps
Attachment B: Parcels by Tax Map and Parcel Number
Attachment C: Resolution