AGENDA DATE: June 3, 2015
TITLE: FY 2015 Budget Amendment and Appropriations
SUBJECT/PROPOSAL/REQUEST:
Public Hearing on the Proposed FY 2015 Budget Amendment in the amount of $6,196,699.93 and approval of Budget Amendment and Appropriations #2015099, #2015100, #2015101, #2015102, #2015103, #2015104, and #2015105 for local government and school division programs and projects
.
ITEM TYPE: ACTION
STAFF CONTACT(S): Foley, Letteri, Davis, and Allshouse, L
PRESENTER (S): Lori Allshouse
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND:
Virginia Code § 15.2-2507 provides that any locality may amend its budget to adjust the aggregate amount to be appropriated during the fiscal year as shown in the currently adopted budget; provided, however, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by first publishing a notice of a meeting and holding a public hearing before amending the budget. The Code section applies to all County funds, i.e., General Fund, Capital Funds, E911, School Self-Sustaining, etc.
The cumulative total of the FY 2015 appropriations itemized below is $6,196,699.93. Because the cumulative amount of the appropriations exceeds one percent of the currently adopted budget, a budget amendment public hearing is required.
STRATEGIC PLAN:
Mission: To enhance the well-being and quality of life for all citizens through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION:
The proposed increase of this FY 2015 Budget Amendment totals $6,196,699.93. The estimated expenses and revenues included in the proposed amendment are shown below:
ESTIMATED EXPENDITURES
General Fund $ 97,032.80
Special Revenue Funds $ 15,267.00
School Fund $ 1,066,221.36
School Special Revenue Funds $ 1,990,186.65
Capital Improvements Funds $ 3,027,992.12
TOTAL ESTIMATED EXPENDITURES - All Funds $ 6,196,699.93
ESTIMATED REVENUES
Local Revenue $ 3,263,235.67
State Revenue $ 2,520,395.44
Federal Revenue $ 1,143,825.57
Bond Proceeds $ (2,561,462.82)
Proffer Revenue $ 513,982.00
General Fund Balance $ 14,800.06
Other Fund Balances $ 1,301,924.01
TOTAL ESTIMATED REVENUES - All Funds $ 6,196,699.93
The budget amendment is comprised of thirty-three (33) separate appropriations as follows, twenty-six (26) of which have already been approved by the Board as indicated below:
Approved February 4, 2015:
· One (1) appropriation (#2015071) to appropriate $68,460.00 from the Reserve for Contingencies to the Commonwealth's Attorney for the costs associated with new attorney and legal services assistant positions. This appropriation did not increase the total County budget;
· One (1) appropriation (#2015074) to appropriate $6,436.31 from recovered cost revenue to the Department of Fire Rescue;
· One (1) appropriation (#2015075) to reduce appropriations by $828,459.29 for various current capital projects;
· One (1) appropriation (#2015076) to appropriate $304,000.00 for current capital projects; and
· One (1) appropriation (#2015077) to appropriate $3,900.00 from the Grants Leveraging Fund to the Information Technology Department for the costs associated with a grant application for the Community Development Block Grant (CDBG) program administered by the Virginia Department of Housing and Community Development (DHCD).
Approved March 4, 2015:
· One (1) appropriation (#2015078) to appropriate $159,228.90 for various school division programs and projects;
· One (1) appropriation (#2015079) to appropriate $6,750.00 from the training pool account to various departments for training and professional development. This appropriation did not increase the total County budget;
· One (1) appropriation (#2015080) that transfers $57,564.94 from the Family Support Fund to the General Fund, reducing the planned use of General Fund fund balance. This appropriation did not increase the County Budget;
· One (1) appropriation (#2015081) to re-appropriate $267.00 from Federal revenue received for a Fire Rescue smoke detector grant;
· One (1) appropriation (#2015082) to appropriate $8,033.38 in donations to the Department of Fire Rescue;
· One (1) appropriation (#2015083) to appropriate $55,000.00 from the Reserve for Contingencies to the Department of Fire Rescue for system-wide pager replacements. This appropriation did not increase the total County budget;
· One (1) appropriation (#2015084) to appropriate $10,086.00 for the State Criminal Alien Assistance Program;
· One (1) appropriation (#2015085) to appropriate $210,000.00 from the Reserve for Contingencies to Refunds. This appropriation did not increase the total County budget; and
· One (1) appropriation (#2015086) to appropriate $33,600.00 from State Revenue received for a Department of Conservation and Recreation grant.
Approved April 1, 2015:
· One (1) appropriation (#2015087) to appropriate $1,949,702.15 for various school division programs and projects;
· One (1) appropriation (#2015088) to appropriate $250,000.00 for school division donations and miscellaneous revenue;
· One (1) appropriation (#2015089) to appropriate $3,170.90 in proffer revenue for various CIP projects. This appropriation did not increase the total County budget;
· One (1) appropriation (#2015090) to appropriate $5,000.00 in available fund balance for the Martha Jefferson Health Grant; and
· One (1) appropriation (#2015091) to appropriate $200,000.00 for the Henley Middle School Auxiliary Gym Addition. This appropriation did not increase the total County budget.
Approved May 6, 2015:
· One (1) appropriation (#2015092) to appropriate $407,900.00 for various transportation capital projects;
· One (1) appropriation (#2015093) to appropriate $643,397.00 for the Western Albemarle High School Environmental Studies Academy Phase I capital project;
· One (1) appropriation (#2015094) to appropriate $10,000.00 from the Police Department to the Fire Rescue Department and the ECC for the Diversity/Recruitment Video Innovation Fund project. This appropriation did not increase the total County budget;
· One (1) appropriation (#2015095) to appropriate $10,871.08 for various solid waste projects and services;
· One (1) appropriation (#2015096) to appropriate $100,000.00 for the building/facility repairs of the East Rivanna Volunteer Fire Company (ERVFC);
· One (1) appropriation (#2015097) to appropriate $67,411.33 for the ACE Program;
· One (1) appropriation (#2015098) to appropriate $10,000.00 for a grant to the Bright Stars program; and
The six (6) appropriations requested for Board approval on June 3, 2015 are as follows:
· One (1) appropriation (#2015099) to appropriate $2,289,272.00 for a Capital Transportation project;
· One (1) appropriation (#2015100) to appropriate $11,163.00 from the training pool account to various departments for training and professional development. This appropriation will not increase the total County budget;
· One (1) appropriation (#2015101) to appropriate $57,530.00 from the Reclassification Reserve to various departments and to allocate salary lapse between department budgets. This appropriation will not increase the total County budget;
· One (1) appropriation (#2015102) to appropriate $250,000.00 to the School Division for contributions and miscellaneous revenue;
· One (1) appropriation (#2015103) to appropriate $80,104.96 for various school division programs and projects;
· One (1) appropriation (#2015104) to appropriate $367,372.00 from the School Division for the Comprehensive Services Act (CSA); and
· One (1) appropriation (#2015105) to appropriate $72,477.11 to various local government programs.
RECOMMENDATION:
Recommendation
After the public hearing, staff recommends approval of the FY 2015 Budget Amendment in the amount of $6,196,699.93 and approval of Appropriations #2015099, #2015100, #2015101, #2015102, #2015103, #2015104, #2015105 for local government and school division programs and projects as described in Attachment A.
ATTACHMENTS:
Attachment A - Appropriation Descriptions