AGENDA DATE: 11/19/2025
TITLE:
Title
Purchasing Manual Update
BODY
SUBJECT/PROPOSAL/REQUEST: Resolution to adopt an updated version of the County's Purchasing Manual
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Herrick, Ruege, Sumner, McNally
PRESENTER (S): Andrea Ruege, Alli McNally
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: Albemarle County's Purchasing Manual ("Manual"), as adopted by the Board of Supervisors, governs and guides local government and school purchases in accordance with the Virginia Public Procurement Act (VPPA). The current version of the Manual was adopted by the Board on December 11, 2024, with an effective date of April 1, 2025 that coincided with the launch of the County's new Financial Management System. The proposed amendments incorporate the General Assembly's updates to the Virginia Public Procurement Act, effective July 1, 2025, and incorporate the previously adopted guidelines for public private partnerships into the Purchasing Manual.
STRATEGIC PLAN: Mission - To enhance the well-being and quality of life for all community members through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: As a result of the review of the Manual, staff is recommending a revised version of the Manual. A summary of changes between the proposed version of the Manual and the Manual in its last revision from 2024 are listed fully in Attachment A. The most notable changes include: Alignment with Virginia Public Procurement Act revisions, additional definitions, updates to general terms, clarity of content, and moving previously adopted Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA) and Public-Private Transportation Act of 1995 (PPTA) guidelines directly into the Purchasing Manual. The entire proposed Manual with noted edits are in Attachment B.
The prior version of PPEA guidelines, adopted July 3, 2019, i...
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