AGENDA DATE: 11/4/2015
TITLE:
Title
Crozet Avenue North, State Farm Boulevard and South Pantops Drive Sidewalks Project
BODY
SUBJECT/PROPOSAL/REQUEST: Request to re-bid sidewalks project
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Foley, Letteri, Davis, Henry, and Kelsey
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: The Office of Facilities Development conducted the bid opening for the following Virginia Department of Transportation (VDOT) Revenue Sharing projects on August 4, 2015: Crozet Avenue North, State Farm Boulevard and South Pantops Drive Sidewalks Project. These projects are combined into one VDOT project code and were required to be bid and managed together. Only three (3) bids were received and the apparent low bid exceeded the project budget by approximately $300,000. Analysis of the bids indicated that the cost of improvements was very high on all bids. The individual unit prices varied considerably; however, if a price was high, it was generally more than 25 percent higher than the consultant's estimated value. In follow-up calls to contractors who did not submit bids, staff learned that there were many projects (public and private) on the market and contractors had to prioritize and choose which ones to pursue. It is staff's conclusion that bidders believed that it was not going to be very competitive and priced their bids accordingly. The County's consultant also learned from other localities and from VDOT that the market is extremely busy and that they are also noticing recent price increases.
STRATEGIC PLAN: Goal 2. Critical Infrastructure. Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs.
DISCUSSION: Staff has discussed the bid results with VDOT and agreed that the current bids had to be rejected due to their exceeding the final construction cost estimate by more t...
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