AGENDA DATE: 12/18/2019
TITLE:
Title
Personnel Policy P-86 and P-81 Amendments.
BODY
SUBJECT/PROPOSAL/REQUEST: Amending personnel policy P-81 and P-86
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Kamptner, Deloria, Gerome, Downs, Shigeoka
PRESENTER (S): n/a
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: On June 19, 2019, the Board approved the exchange of the Thomas Jefferson Birthday holiday for a floating holiday for qualified County government employees. The Leave Program policy § P-86 and Holiday policy § P-81 are being revised to incorporate rules around the new floating holiday leave. Additional revisions to the holiday section of the Leave Program policy clarify questions raised since the last revision to this policy on February 6, 2019.
In addition, references to “XX" in Section V of the Leave Program policy is being updated to reflect the new policy number created on February 6, 2019.
STRATEGIC PLAN: Quality Government Operations: Ensure County government’s capacity to provide high quality service that achieves community priorities.
DISCUSSION: The attached amendments to County policies P-81 and P-86 establish procedures for how the floating holiday will work as summarized below. Those departments that are partially or fully live in our new time and attendance system follow the new comprehensive Leave Program policy § P-86. Those departments that are not yet live in our new time and attendance system continue to follow Holiday policy § P-81.
The floating holiday leave will apply on July 1 of each year (start of fiscal year) to employees who are eligible for holiday leave based on their employment status on July 1. Employees will have until June 30 of each year (end of fiscal year) to use the floating holiday leave. Consistent with the other holiday days of leave, non-exempt employees who have not taken the floating holiday by June 30 of each year will be paid out for any unused floating holiday leave at the employee’s hourly rate. Exempt employees who have not taken the floating holiday by June 30 of each year will not be paid for the unused holiday leave. Employees starting after July 1 of each year and employees not eligible for holiday leave on July 1 of each year will not be eligible for the floating holiday that fiscal year.
The FY 20 transition year floating holiday leave will be applied on January 1, 2020 to employees eligible for holiday leave based on their employment status on July 1, 2019. Employees will have until June 30, 2020 to use the floating holiday leave. Pay-out of unused floating holiday leave in FY 20 will be consistent with how it will be handled in future years, as set forth above. Employees starting after July 1, 2019 and employees not eligible for holiday leave on July 1, 2019 will not be eligible for the floating holiday this fiscal year.
BUDGET IMPACT: There is minimal anticipated budgetary impact for this policy change. There is a possible budgetary impact of up to $5,000 for 5-10 hours of vendor programming time for Fire Rescue's Telestaff system to accommodate this change from a static holiday to floating holiday.
RECOMMENDATION:
Recommendation
Staff recommends that the Board adopt the attached Resolutions (Attachments A and B) to amend personnel policy §§ P-81 and P-86, respectively.
ATTACHMENTS:
A - § P-81 Resolution
B - § P-86 Resolution