AGENDA DATE: 9/6/2017
TITLE:
Title
Scottsville Levee/Dam Maintenance Memorandum of Agreement (MOA)
BODY
SUBJECT/PROPOSAL/REQUEST: Resolution to approve an MOA to provide financial assistance to the Town of Scottsville for levee/dam maintenance
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Walker, Letteri, Kamptner, Herrick, Henry, Freitas
PRESENTER (S): Michael Freitas
LEGAL REVIEW: Yes
REVIEWED BY: Douglas C. Walker
BACKGROUND: Board of Supervisors’ minutes indicate that as early as 1990 there was discussion of County financial assistance to the Town of Scottsville for the maintenance of the pumping station. Although there was no written agreement, since 1991 the County has budgeted to pay 50% of documented maintenance cost of the pumping station. In 2014, staff raised questions regarding eligibility of certain costs for reimbursement. Further payments were discontinued until the County and Town formalized the financial agreement in a Memorandum of Agreement (MOA).
STRATEGIC PLAN: Infrastructure Investment: Prioritize, plan, and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community need.
DISCUSSION: Staff has prepared a draft MOA (Attachment A) that will eliminate past ambiguity regarding eligible costs. The MOA establishes a fixed, annual contribution to the Town for maintenance of the levee and dam beginning in FY2018. The first year’s contribution would be $17,000.00. This figure is based on 50% of the average annual cost incurred by the Town (Apr 2013 - Mar 2016) plus an annual capital renewal investment. The $17,000.00 would be indexed for inflation in subsequent years. The annual contribution would be paid at the end of each fiscal year upon the Town’s written certification that it has established and maintained, 1) all improvements prescribed in the Operation and Maintenance Manual, Local Flood Protection Project, Town of Scottsville (Attachment B), 2) all required permits, and 3) a capital renewal fund, into which $2,000.00 of each annual County contribution has been deposited.
BUDGET IMPACT: No additional funding for FY2018 would be required to support this MOA.
RECOMMENDATION:
Recommendation
If the Board wishes to enter into this agreement, staff recommends that the Board adopt the attached resolution (Attachment C) approving the MOA.
ATTACHMENTS:
A - Memorandum of Agreement
B - Operation and Maintenance Manual, Local Flood Protection Project, Town of Scottsville, Virginia
C - Resolution