AGENDA DATE: 6/1/2016
TITLE:
Title
Revenue Sharing Programmatic Project Administration Agreement Extension.
BODY
SUBJECT/PROPOSAL/REQUEST: Request VDOT extend the current Revenue Sharing Programmatic Project Administration Agreement and authorize the County Executive to sign a Programmatic Project Administration Agreement Extension Addendum
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Foley, Letteri, Kamptner, Abplanalp and Kelsey
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: A Programmatic Project Administration Agreement (PPAA) between the County and the Virginia Department of Transportation (VDOT) was approved on October 21, 2013 to allow County administration of projects awarded Revenue Sharing funds by the Commonwealth Transportation Board (Attachment A). Bound to this PPAA are the sidewalk projects awarded FY14 Revenue Sharing funds (Rio Road, Avon Street Extended, Rockfish Gap/Route 250W, and Old Lynchburg Road) and the awarded FY15 Revenue Sharing funds for the Ivy Road sidewalk. PPAA’s have a three-year term, and may be extended by addendum for an additional three-year term, after which the PPAA must be renewed. Any ongoing projects, as well as any additional projects awarded Revenue Sharing funds and added to the PPAA during the term, are then included in the new PPAA.
STRATEGIC PLAN: Goal 2. Critical Infrastructure. Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to serve community needs.
DISCUSSION: In mid-February, County staff was informed by Greg Banks (VDOT Programming Management Analyst) that the three-year term for the County’s 2013 revenue sharing PPAA would expire on June 30, 2016. Mr. Banks provided a PPA Extension Addendum for signature by the County Executive to extend the PPAA for an additional three-year term. The signed Addendum was returned to Greg Banks on March 8, 2016.
Greg Banks informed County staff on May 11, 2016 that the VDOT Central Office (Richmond) did not approve the format of the Addendum and would not approve the PPAA extension. The VDOT Central Office requires the submission of a Board resolution requesting the PPAA extension, assuring the Board’s commitment to funding the local share, and authorizing the County Executive to sign the PPAA Extension Addendum. Staff has prepared the required Resolution using the VDOT template (Attachment B). The certified Resolution and a new signed PPAA Extension Addendum (Attachment C) must be provided to Greg Banks for his delivery to the VDOT Central Office before the June 30, 2016 expiration of the current PPAA.
BUDGET IMPACT: There is no budget impact related to this PPAA Extension Addendum if VDOT receives and approves the Addendum on or before June 30, 2016. If the Addendum is not received and approved by VDOT on or before June 30, 2016, any project expenditures accrued during the lapse would not be reimbursed by VDOT.
RECOMMENDATION:
Recommendation
Staff recommends that the Board adopt the attached Resolution (Attachment C) to extend the PPAA and authorizing the County Executive to sign the PPAA Extension Addendum subject to approval as to content and form by the County Attorney.
ATTACHMENTS:
A - PPAA Approved Oct 21, 2013
B - PPAA Extension Resolution
C - New PPAA Extension Addendum