AGENDA DATE: 1/5/2022
TITLE:
Title
Board 2022 Calendar - Set the Days, Time and Places for Regular Meetings for Calendar Year 2022 and January 2023
BODY
SUBJECT/PROPOSAL/REQUEST: Set Calendar Year 2022 Meeting Schedule
ITEM TYPE: Regular Action Item
STAFF CONTACT(S): Richardson, Kamptner, and Borgersen
PRESENTER (S): Claudette Borgersen
LEGAL REVIEW: Yes
REVIEWED BY: Choose an item.
BACKGROUND: Section 15.2-1416 of the Code states that “The governing body shall assemble at a public place as the governing body may prescribe, in regular session in January for counties and in July for cities and towns. Future meetings shall be held on such days as may be prescribed by resolution of the governing body but in no event shall less than six meetings be held in each fiscal year.”; and “The days, times and places of regular meetings to be held during the ensuing months shall be established at the first meeting which meeting may be referred to as the annual or organizational meeting; however if the governing body subsequently prescribes any public place other than the initial public meeting place, or any day or time other than that initially established, as a meeting day, place or time, the governing body shall pass a resolution as to such future meeting day, place or time. The governing body shall cause a copy of such resolution to be posted on the door of the courthouse or the initial public meeting place and inserted in a newspaper having general circulation in the county or municipality at least seven days prior to the first such meeting at such other day, place or time.”
The Board adopts its meeting schedule at its annual organizational meeting each January.
STRATEGIC PLAN: Mission - To enhance the well-being and quality of life for all community members through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: Should the Board wish to continue with the Calendary Year 2021 schedule for its regular meetings as adopted on January 6, 2021, and to add a third meeting in January 2022 and January 2023 to allow the first meeting in those months to be organizational meetings, staff recommends setting the meeting times, dates, and places of the Board of Supervisors regular meetings for Calendar Year 2022 and January 2023 as set forth in the attached Resolution, and as follows: the first and third Wednesdays of each month from February 2022 through December 2022 beginning at 1:00 p.m and the second and third Wednesdays of January 2022 and January 2023 beginning at 1:00 p.m., with an organizational meeting to be scheduled on the first Wednesday of January 2022 and January 2023, with all meetings to be held in either the County Office Building on McIntire Road, or using electronic communication means as provided in an ordinance adopted by the Board to ensure the continuity of government during a declared disaster or when otherwise authorized by law.
Staff suggests that the above-recommended scheduled be amended so that no meeting is scheduled on the first Wednesday in July 2022.
BUDGET IMPACT: None.
RECOMMENDATION:
Recommendation
Staff recommends that the Board adopt the Resolution Establishing the Days, Time, and Place for Its Regular Meetings for Calendar Year 2022 and January 2023 (Attachment A).
ATTACHMENTS:
Attachment A - Resolution