AGENDA DATE: 6/1/2016
TITLE:
Title
Proposed Use of Proceeds from Sale of Easement on East Rivanna Volunteer Fire Company Property.
BODY
SUBJECT/PROPOSAL/REQUEST: Approval of Appropriation of the proceeds of the East Rivanna Firehouse property easements and donation of the funds to the ERVFC
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Foley, Walker, Davis, Eggleston, Henry
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Thomas C. Foley
BACKGROUND: On January 16, 2013, the Board adopted a resolution authorizing the sale of easements on the East Rivanna Volunteer Fire Company (ERVFC) property (TMP 93A1-2), jointly owned by the County and the ERVFC, to the Albemarle County Service Authority (ACSA) for the installation of a water storage facility and water lines to serve the Rivanna Village community in exchange for $100,000.
The January 16, 2013 executive summary set forth a proposed process whereby the proceeds from the sale of the easements would be dedicated to the County’s CIP fund, and would be specifically allocated to the ERVFC to complete needed building/facility repairs, in accordance with County Policy SAP-DEP-018, Volunteer Capital Funding for Facilities (Attachment A).
The sales contract was executed on December 22, 2014 and the proceeds were appropriated to the CIP as part of the Board’s adoption of the FY16 Capital Budget on May 6, 2015.
STRATEGIC PLAN: Goal 2. Critical Infrastructure: Prioritize, plan and invest in critical infrastructure that responds to past and future changes and improves the capacity to service community needs.
DISCUSSION: Since the funds were appropriated to the CIP in May 2015, staff has been working with the ERVFC to assess and prioritize its building repair needs. The County’s Facilities and Environmental Services Department (FESD) worked with a third party contractor to assess the condition of the ERVFC building, and it was determined that the most urgent and highest priority repairs are related to the building’s HVAC system and roof. Staff and the contractor estimate that the $100,000 proceeds should be adequate to repair the failing HVAC units and the leaking areas of the roof.
Initially, at the request of the ERVFC, staff developed a process meeting the County’s procurement policies and allowing the ERVFC to oversee and manage the project while establishing the Fire Rescue Department as the fiscal agent to pay the contractor upon completion of the work and approval by the ERVFC.
As an alternative, the ERVFC is requesting that the Board appropriate the $100,000 from the CIP and allocate the funds to the ERVFC for the project to make repairs to the building’s HVAC system and roof, and other repairs as needed. The County and the ERVFC have a mutual interest in tending to the most critical facility needs and there is no objection to this approach.
The Board will be requested to approve the appropriation of $100,000 as part of the separate June 1, 2016 Appropriations executive summary agenda item (Appropriation #2016085).
BUDGET IMPACT: The $100,000 to fund the ERVFC building repairs is currently included in the adopted FY16 Capital Budget.
RECOMMENDATION:
Recommendation
Staff recommends that the Board approve the appropriation of $100,000 by approving Appropriation 2016085 included in the June 1, 2016 FY16 Appropriations executive summary.
ATTACHMENTS:
A - Volunteer Capital Funding for Facilities