AGENDA DATE: 9/6/2023
TITLE:
Title
Tax Refund Approval Request
BODY
SUBJECT/PROPOSAL/REQUEST: Request to approve tax refunds for taxpayers as required by State Code
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Rosenberg, Bessette, Sumner, Usher, Matheny
PRESENTER (S): Jennifer Matheny
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: Virginia Code § 58.1-3981 requires that erroneous tax assessments shall be corrected and that a refund, with interest as applicable, be paid back to the taxpayer. Tax refunds resulting from erroneous assessment over $10,000 must be approved by the Board of Supervisors before any payments are made.
STRATEGIC PLAN: Mission - To enhance the well-being and quality of life for all community members through the provision of the of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The Department of Finance and Budget is requesting approval from the Board for tax refunds to conform with Virginia Code § 58.1-3981. Each refund amount listed below has been reviewed and certified by staff and the Chief Financial Officer with consent of the County Attorney’s Office.
If approved,
$10,369.48 will be refunded to PBM Holdings LLC due to the business being located in the City of Charlottesville and not Albemarle County.
$26,687.15 will be refunded to Cheryl L Fittery due to tax overpayment on a business that has closed. $35,609.40 will be refunded to Flow Motors due to business overestimation.
$38,032.89 will be refunded to Forest Springs LLC due to taxpayer overpayment.
BUDGET IMPACT: Staff does not anticipate a budget impact associated with the recommended action. Tax refunds are a customary part of the revenue collection process and refund expectations are included in the annual revenue budget assumptions.
RECOMMENDATION:
Recommendation
Staff recommends that the Board adopt the Resolution (Attachment A) to approve the refund requests and authorize the Department of Finance and Budget to initiate the refund payments.
ATTACHMENTS:
Attachment A - Resolution