AGENDA DATE: 5/18/2022
TITLE:
Title
Amended and Restated Albemarle-Charlottesville Regional Jail Authority Service Agreement
BODY
SUBJECT/PROPOSAL/REQUEST: Consider the approval of the Amended and Restated Albemarle-Charlottesville Regional Jail Authority Service Agreement
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Walker, Hudson
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: The purpose of the Albemarle-Charlottesville Regional Jail Authority (ACRJA) is to provide secure confinement, at the local level, for local and state-responsible inmates and to enhance the public safety and welfare in the region for the protection of citizens. Created by its Member Jurisdictions - the City of Charlottesville and the Counties of Albemarle and Nelson - the ACRJA accomplishes this mission pursuant to the terms and conditions of the ACRJA Service Agreement initially adopted on November 15, 1995 and amended on March 12, 1998 and November 12, 1998. The Agreement was further amended by Resolution in 2011 to reduce the required Operating Reserve Fund to be maintained by the ACRJA, and again by Resolution in 2012 to allow the County Executive to designate an assistant County Executive to act as his alternative and to vote in his place at Jail Authority Board meetings.
At all relevant times, the ACRJ Authority Board has consisted of 11 members, including the elected sheriffs of each Member Jurisdiction; the chief executive officers of each Member jurisdiction or their designees; a currently serving member of the Charlottesville City Council and the Albemarle County Board of Supervisors; a citizen member of and appointed by the City of Charlottesville; a citizen member of and appointed by the County of Albemarle; and a citizen member jointly appointed by the City of Charlottesville and County of Albemarle.
STRATEGIC PLAN: Mission - To enhance the well-being and quality of life for all community members through the provision of the of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The ACRJA Board has approved for consideration by the governing bodies of the Member Jurisdictions a restated service agreement that seeks to conform the agreement to reflect current circumstances and needs which it has determined to require amendments (1) to change the funding formula so that the per diem calculation to fund operational and debt service costs is based on each member jurisdiction’s proportionate usage of the jail; (2) to establish Authority Member Jurisdictions’ obligations related to capital improvements approved but not placed in service and in the event of insufficient Authority funds for debt service; (3) to change the membership of the Board of the Authority to add a third representative from Nelson County and eliminate the representative now jointly appointed by the County of Albemarle and City of Charlottesville, thereby maintaining an eleven-member Board; and (4) to update certain language and delete other language no longer applicable. The restated agreement also incorporates the Operating Reserve Fund provisions, as amended in 2011, and allows the chief executive officers of the Member Jurisdictions to designate other staff members to act as their alternates, who, if approved by their respective governing bodies, may attend and vote in their place.
The proposed amended and restated service agreement (Attachment A) has been reviewed by counsel for the ACRJA Board, the City of Charlottesville, and the Counties of Albemarle and Nelson. The Nelson County Board of Supervisors approved the agreement on May 10, 2022, and Charlottesville City Council is expected to consider the agreement on June 6, 2022.
Attached for the Board’s consideration is a resolution (Attachment B) approving the Amended and Restated ACRJA Service Agreement and authorizing the County Executive to execute the Amended and Restated Agreement on behalf of the County after it is approved as to form by the County Attorney.
BUDGET IMPACT: None
RECOMMENDATION:
Recommendation
Staff recommends that the Board of Supervisors adopt the attached resolution (Attachment B) approving the Amended and Restated Albemarle-Charlottesville Regional Jail Authority Service Agreement and authorizing the County Executive to execute the Agreement following approval as to substance and form by the County Attorney. ion
ATTACHMENTS:
A - Amended and Restated Albemarle-Charlottesville Regional Jail Authority Service Agreement
B - Resolution