AGENDA DATE: 4/20/2022
TITLE:
Title
Amend Rule 6(D)(1) of the Board’s Rules of Procedure
BODY
SUBJECT/PROPOSAL/REQUEST: Amend the Board’s Rules of Procedure
ITEM TYPE: Consent Action Item
STAFF CONTACT(S): Richardson, Hudson
PRESENTER (S): N/A
LEGAL REVIEW: Yes
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: During the COVID-19 pandemic, the Board’s Rules of Procedure (“Rules”) were amended several times to accommodate virtual meetings, and then hybrid meetings, which is the current meeting posture that began with the Board’s April 6 meeting. Amendments to the Board’s Rules during the pandemic (1) established a 10-person speaker limit for Matters from the Public, (2) confined the subject matter of speaker comments to “Matters Not Listed for Public Hearing on the Agenda, Matters Previously Considered by the Board or Matters Pending Before the Board”, and (3) required online speakers to submit accompanying digital presentations to the Clerk at least 48 hours in advance of the meeting. On April 6, the Board discussed whether to continue these practices in the current hybrid meeting format and a majority of the Board indicated support for retaining those rules. Accordingly, no amendment of those items in Rule 6 is required. On April 6, the Board also discussed whether to close the speaker sign-up period for Matters from the Public once the speaker list has been delivered to the Chair and the Matters from the Public agenda item begins. A majority of the Board indicated support for amending Rule 6 to require closing the speaker sign-up period at that point.
STRATEGIC PLAN: Mission - To enhance the well-being and quality of life for all community members through the provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: The proposed amended Rules (Attachment A) would amend Rule 6(D)(1) to require that the speaker sign-up list for Matters from the Public be closed upon delivery of the list of speakers to the Chair or other presiding officer and the opening of the Matters from the Public agenda item. This action is within the Board’s statutory discretion to establish its rules of procedure at meetings.
BUDGET IMPACT: None
RECOMMENDATION:
Recommendation
Staff recommends the Board adopt the draft amended Rules of Procedure (Attachment A).
ATTACHMENTS:
A - Draft Amended Rules of Procedure