AGENDA DATE: 8/21/2024
TITLE:
Title
Strategic Plan Execution Analysis and Reporting
BODY
SUBJECT/PROPOSAL/REQUEST: Presentation of the strategic plan execution analysis & reporting (SPEAR) report for FY24
ITEM TYPE: Regular Information Item
STAFF CONTACT(S): Richardson, Shifflett, Brother, Giacalone
PRESENTER (S): Kristy Shifflett, Gabriel Giacalone
LEGAL REVIEW: Not Required
REVIEWED BY: Jeffrey B. Richardson
BACKGROUND: The Board of Supervisors adopted the FY24-28 Strategic Plan in October 2022. Since the adoption of this plan, staff have been working to track and report on the County’s efforts, challenges, and successes related to the Strategic Plan goals through a performance measurement program titled SPEAR: Strategic Plan Execution Analysis & Reporting. Many similar high-performance organizations (UVA, Richmond, Harrisonburg) do this kind of analysis and reporting as part of their long-range planning, and the Board of Supervisors and staff determined that it is important for Albemarle County to do the same. In June 2024, The Board received a brief overview presentation of SPEAR, to introduce the concept and prepare the board for future presentations on SPEAR.
STRATEGIC PLAN: To enhance the well-being and quality of life for all community members through provision of the highest level of public service consistent with the prudent use of public funds.
DISCUSSION: SPEAR operates on a revolving yearly cycle, culminating in an annual status report at the end of every fiscal year. Staff created targets and metrics that align with each goal and objective for FY24. This presentation informs the Board about the County’s first full yearly cycle of the SPEAR (Strategic Plan Execution Analysis & Reporting) program, with three main areas of focus:
1) Demonstrating the work effort: how the organization is building a new performance measurement function and mindset.
2) Reviewing first-year results: look at each goal to understand successes and challenges.
3) Adjusting for year two: what revisions do staff recommend? What questions and input do Board members have?
SPEAR’s FY24 annual report highlights the intention, transparency, triumphs, and challenges of the organization, and above all, shows County staff’s dedication to service. For each of our Strategic Plan goals, there are areas where we have hit our targets, and there are areas where we have fallen short of our targets. We feel that this represents a transparent approach to SPEAR reporting, and we would stress that overall, the County has done very well with its work towards achieving the Strategic Plan goals in FY24.
BUDGET IMPACT: There is no budget impact associated with this item.
RECOMMENDATION:
Recommendation
Staff recommends that each Board member share feedback and ask questions about the SPEAR FY24 report
ATTACHMENTS:
Att. A - SPEAR FY24 Final Report